Program Coordinator, Peace, Justice and Security, Washington D.C.

Job Description

Program Coordinator, Peace, Justice and Security, Washington D.C.

Position Description

About PADF

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger—more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For nearly 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

Position Overview

Under the guidance of the Senior Program Manager, the Program Coordinator for the Peace, Justice and Security (PJS) team will be required to support various tasks and assignments, including day-to-day project management duties, budget management, monitoring, evaluation, and learning, communication and outreach, proposal development, and other assigned tasks. Based in PADF’s Washington, DC headquarters office, the Program Coordinator will be responsible for day-to-day administration of one or more projects that span across multiple thematic areas, including but not limited to citizen security, justice sector reform, and community development.

Essential duties and responsibilities

The Program Coordinator’s responsibilities include:

• Support general program management efforts, including report writing, and budget tracking of program activities and outputs.
• Assist with the review and analysis of documents and information received from partners and/or field teams.
• Assist in the supervision of interns, temporary help and management of projects, and sub-projects.
• Liaise with other program, finance and administrative teams within the organization and contribute to the organization’s overall interdepartmental effectiveness.
• Manage internal PADF program administrative procedures; ensure compliance with PADF policies and procedures.
• Assist in ensuring that all program documentation is current and complete.
• Maintain program tracking documentation and databases.
• Support projects as needed with correspondence, research, and other tasks as assigned.
• Assist to actively track sub-partners’ performance, provide feedback, guidance and assistance as needed to ensure proper program implementation.
• Support proposal development processes as needed.
• Travel to projects in Latin America and the Caribbean as required.
• Perform other duties as assigned.

Key Competencies

Organization Skills: Demonstrated organizational skills and ability to structure large quantities of information and data. Superior file management. Ability to plan your own work, set priorities, complete it under pressure, or face competing demands.

Analytical Skills: Analytical, financial management and numerical skills. Ability to think clearly and analytically.

Communication Skills: Ability to communicate effectively with participants from a range of education levels and disciplinary backgrounds. Strong interpersonal and communications skills and ability to interact with individuals from diverse cultures. Exceptional writing skills to effectively prepare clear and concise reports, strategies, and/or proposals.

Time Management Skills: Excellent time management skills, efficiently managing multiple projects simultaneously. Ability to respond quickly and efficiently to requests.

Personal Characteristics

• Superior interpersonal skills and ability to interact with staff in Washington D.C. and in the field, as well PADF partners.
• Flexible in a fast-paced environment.
• Ability to work with multi-disciplinary team.
• Willingness to learn from others.
• Ability to work independently and as part of a team.
• Commitment to program excellence and to confidentiality.
• Ability to maintain and support a positive work environment.

Required Qualifications

• BA/BS degree in international relations, political science, public policy, economics, or related field required. Master’s degree (or equivalent experience) strongly preferred.
• 3 -5 years’ experience in international development, program management, democracy, human rights, or related field (or at least 4 years without a master’s degree).
• Fluency in English and Spanish is required, other languages spoken in the region such as Portuguese and/or French are a plus.
• Experience with grant coordination, financial tracking, or monitoring and evaluation required.
• Experience managing relationships with international donors including the U.S. Government, bilateral donors, foundations, etc.
• Exceptional writing skills to effectively prepare clear and concise reports, strategies, and/or proposals.
• Experience in working with local communities, civil society partners, and governments officials is highly desired.
• Proficient in standard computer applications such as Microsoft Office (Word, Excel, Outlook and PowerPoint).

About the Organization

More About PADF

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962.

PADF’s core values. “H-E-A-R-T” = Honesty, Excellence, Accountability, Respect, and Teamwork.

Diversity. PADF is strong because we are diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate based on ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of cultures, languages, socio-economic backgrounds, and perspectives on the world.

PADF is an equal opportunity employer.