ZemiTek has been contracted by the USAID Bureau for Conflict Prevention and Stabilization (CPS) to provide institutional staffing support. As part of this contract, the CPS Program Office (PO) requires an Administrative Assistant. The CPS PO provides oversight, guidance, coordination, and support on management, strategy, communications, budget, program, and policy issues for the CPS Bureau. The PO works closely with Bureau leadership and offices to further the Bureau’s priorities and objectives. The Administrative Assistant will address the administrative and programmatic support needs of the CPS PO and will provide additional critical office management functions related to budget, program cycle, and policy.
The full-time position is located in the Washington, D.C. area and will be required to be in office at least four (4) days a week with one (1) day possible telework, subject to change if requirements shift.
Location: Washington, DC
Work Schedule: Full-time, Hybrid (Report to office up to 4 days a week)
Starting Salary Range: $60,000
Clearance Required: Active Secret Clearance or ability to obtain and maintain a Secret Clearance (US citizenship required)
Enjoy a quick and easy application process
Responsibilities● Maintain an up-to-date list of program office staff and duties/responsibilities to facilitate tasking and communications within the Program Office (PO) and CPS Bureau.
● In collaboration with PO staff, ensure standard operating procedures for managing, tasking, and tracking incoming and outgoing correspondence with the CPS front office and tasking requests involving the PO.
● Monitor the CPS PO tasking email address; forward, task, and track status of incoming requests requiring PO action.
● Coordinate preparation and distribution of agendas for regular PO meetings, or other meetings on request; capture and distribute notes for regular PO meetings, or other meetings on request.
● Establish and maintain, in collaboration with the PO leadership and PO teams, an electronic file management system for the PO office.
● Maintain PO shared calendar for recording staff leave, TDYs, training, and other out-of-office status.
● Coordinate supply orders for the PO.
● Support onboarding/offboarding new PO staff in coordination with other staff in CPS, including interns and other positions.
● Serve as unit security officer or coordinate rotating schedule for PO staff to perform these duties.
● Draft, review, circulate, and file assorted memos, presentations, and other documents.
● General administrative, operational, and programmatic support to PO.
● Manage internal bureau coordination and response to requests received from CPS office or other bureaus or missions within USAID.
● If needed, provide knowledge management (KM) and communications support and collaborate with other CPS office KM teams and processes. In addition, support policy teams in CPS or working groups across the Agency by building meeting agendas, taking notes during meetings, follow-up on decisions and taskers, ensure the documents remain well organized.
● Other duties as assigned
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services
