Programme Coordination Officer

Job Description

Dutystation: Addis Ababa, Ethiopia

Functional responsibilities

1. Stakeholder engagement & Donor Liaison

2. Programme and Project Management

3. Mine Action Sub-Cluster Coordination (MASC) and UN Coordination

4. Proposal writing and donor reporting

5. Information Management and Monitoring and Evaluation

6. Knowledge building and Knowledge Sharing

• Monitor humanitarian and development trends and needs to identify potential areas of intervention within UN mandates and existing capacity.

• Support the preparation of information needed for official meetings, events, briefings and field visits and engagements with donors for relationship and reporting purposes

• Support design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms.

• Act as a focal point for and ensure the delivery of Financial Agreements (FA) assigned by the the Head of Project Unit:

• Prepare project management documents for the assigned FAs as instructed by the Head of Project Unit, such as project implementation plans, work packages, activity monitoring plan, and project review and closure plans for review by the Head of Project Unit;

• Prepare the draft of high-quality donor reports, as well as relevant quarterly and final FA reports

• Assist the coordination of the Mine Action Sub-Cluster and represent mine action at national Protection Cluster meetings.

• Attend coordination meetings of other clusters and sub-clusters (to collaborate on the development and implementation of joint initiatives (e.g. integration of Explosive Ordnance Risk Education in projects)

• Attend inter-agency and cluster meetings (e.g. Inter-Cluster Coordination Team, Protection Cluster) when required by the Head of Project Unit, and collaborate with and provide information to humanitarian partners, including UN partner agencies and international and national NGOs on mine action

• Ensure mine action is represented in humanitarian forums through proactive liaison with the Protection Cluster and the OCHA-managed Inter-Cluster Coordination Team

• Support the development of comprehensive drafts of reports for donors and other stakeholder reporting obligations

• Ensure timely donor reports against contracted objectives, outputs and outcome are prepared for review by the Programme office

• Assist in reviewing and analyzing project proposals in terms of project outcome, impact and best use of money as part of the proposal review team

• Make sure the needs and views of women, girls, boys and men are considered in the design, implementation, monitoring and evaluation of all mine action proposals

• In collaboration with the Operations and Information Management Department, ensure information on the progress of projects under the assigned FA are accurate and up to date

• In collaboration with the Operations and Information Management Department , ensure accurate and up to date information on the quality of implementing partner activities are maintained.

• Prepare quarterly updates of the above for internal and external distribution

• In support of the implementation of UNMAS EthiopiaProgramme Strategy, provide innovative ideas to continually improve the Programme’s M&E capacity

• Coordinate and access data and relevant information on projects from external and internal stakeholders

• Maintain M&E database and advise on methods for improving M&E for UNMAS Ethiopia Knowledge management and document management and innovation

• Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance

• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Administration related topics.

• Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and dissemination of best practices in human resources.

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

The effective and successful achievement of results by the Programme Coordination Officer directly impacts the achievement of UNOPS project deliverables and UNMAS programme results and consequently reinforces the visibility and image of the UNMAS program.

This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

• Master’s degree (or equivalent) with two years of relevant experience OR
• Bachelor’s degree (or equivalent) with four years of relevant experience

• Relevant experience is defined as experience in programme management, project management, programme support, project support, or business administration.
• Experience in using and developing project monitoring tools is desired
• Experience in using google suit applications is desired

• Proficiency in English (speaking, reading and writing) is required
• Knowledge of a second UN or regional working language is desired

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.