Job Description
Dutystation: Vienna, Austria
Functional responsibilities
At UNOPS, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility.
Under the direct supervision of the Head of Programme Management Office (PMO), the intern role is to support the activities aimed at increasing project management office capacity.
1. Duties and Responsibilities
The main functions of the Programme Management Office (PMO) Intern include:
- Providing support to the Programme Management Office Team with the extraction and collection of data from different sources. Assist in the analysis and structuring of data, and compiling periodic updates to management.
- Support in conducting periodic project health checks of projects against an established success criteria, coordinating the quarterly and monthly assurance of projects, as well as improving the Project Management maturity within the MCO.
- Provide support to PMO in setting up regular and ad-hoc meetings; prepare minutes and summaries of actions to be taken, and track progress on planned issues and follow-up with focal points.
- Assist in coordinating knowledge sharing sessions, as required, in terms of preparing learning materials, presentation slides etc.
- Assist with the compilation and distribution of progress reports, lessons learned and best practice; and periodic newsletters.
- Support in developing program management dashboards, updating and administering of the dashboard.
- Prepare analysis reports, data visualization and other resources to support the PMO Team and the Head of Programme in monitoring and decision making.
- Support in the harmonization of Programme Management Office templates and rollout of tools. Support in documentation management processes through review of projects’ documentations.
- Supporting the PMO in providing routine oversight and analysis of project financial data within the available dashboards and oneUNOPS tools available.
- Assist in rolling out of the capacity building and training plan on program management.
- Support in the design and roll-out of necessary systems and processes to strengthen programme management.
- Participate in HoP or PMO-led meetings and initiatives with the aim of building experience around Project Management. Perform support duties by taking meeting minutes during senior management meetings. Meeting preparation.
- Provide administrative support to the Head of Programme when required.
- Perform other tasks as assigned by the supervisor.
2. Learning elements - The incumbent will have full access to the AUMCO portfolio project files, in particular to files and products developed in the context of the implemented activities at the country level.
- The incumbent will also have full access to UNOPS intranet, the Project ERP system and the Communities of Practice (COPs) in Project Management, Gender Mainstreaming, Innovation and Research, Sustainable Infrastructure, etc.   
- The incumbent will have the opportunity to join any relevant high-level meetings, and get exposure to key stakeholders such as other UN agencies (UNFCCC, UNEP, UNDP, UNU), several country and multi-partner donors, international non-governmental organizations and representatives from country beneficiary.
3. Participation in training courses - The incumbent will have access to the UNOPS Learning Zone and can access training in Programme Management, Gender Mainstreaming, Coaching, and mandatory training as per UNOPS policy.
Education/Experience/Language requirements
Education - The applicant should have completed a Minimum First level university degree (Bachelor’s or equivalent) , or be enrolled in a postgraduate program or have graduated from such studies within three (3) years prior to the start date of the intern assignment.
- Area of study should preferably relate to International Affairs, Social Sciences, Business Administration, Project Management or Engineering background with some programme management experience is desirable.
- Prior project management certification is highly desirable.
Internship - Related Experiences - While no prior work experience is required, some experience in programme/project management, administration or related fields would be an asset.
Language Requirements
- Excellent command of written and spoken English is required.
- Any other UN language would be an asset.
Computer Literacy - Proficiency in Microsoft Office/Google Suite is essential, in particular for the preparation of PowerPoint/Google Slides presentations and performing basic functions on Excel/Google Sheets.
- Experience in Google Data Studio is desirable.
Additional requirements - Ability to maintain regular updates of activities and achievements.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
About the Organization
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
