Project Management Office (PMO) - Analyst

Job Description

Supporting project success through analytical and administrative expertise across the entire project lifecycle.

The Programme Management Office (PMO) offers decision-enabling and delivery support to AFCO, helping the leadership team in shaping a balanced country-wide programme portfolio and ensuring consistent project delivery and adherence to organizational standards.

It serves as AFCO’s overall project assurance capacity and actively contributes to achieving the organization’s vision and mission.The PMO strongly contributes to moving the Country Office toward achieving its mission-focused goals and objectives.

Support Strategic Planning: This function aims to assist AFCO senior management in effective decision-making. The PMO supports this by offering strategic planning assistance, monitoring and coordinating key performance indicators (KPIs), preparing management reports, and conducting detailed reviews upon request.

Delivery Support (doing projects the right way): This function focuses on supporting delivery of the AFCO Programme. Activities may include providing support for start-up of projects, planning and closing projects. The PMO coordinates program functions including project assurance and health checks, and may provide temporary resources for surge needs.

Centre of Excellence (doing projects consistently and well): The PMO ensures the application of UNOPS project management standards by providing training on tools, systems, and processes, tailoring best practices to meet AFCO’s specific needs.

Under the supervision of the Head of PMO (PMO Specialist) the PMO Analyst will be expected to provide support to assure the procedures are embedded into the program management of UNOPS AFCO and are applied consistently across all projects as per UNOPS corporate guidelines, procedures, and policies. The PMO Analyst will support the PMO so that the monitoring of funds and projects is carried out regularly to ensure accomplishment of set targets and results for projects/portfolios, and delivery of services as per the agreed terms and conditions and on time. The position also will be involved and assists in the quality control for management products (project documents, reports, etc.), ensure maintenance of the project files and lessons learned are recorded in ouP, Google Drive as per UNOPS policies (PMM) and country office specific procedures.

The Project Management Office (PMO) Analyst provides analytical and administrative support to project and programme management processes, applying established procedures, standards and methodologies. The incumbent contributes to data collection, analysis, documentation and coordination activities across the project lifecycle. The role also focuses on ensuring that project information is accurate, timely and aligned with organizational requirements. 

Development and Planning Support

• Assist in the preparation of project plans, budgets, schedules and risk registers, ensuring alignment with corporate templates and standards.
• Compile and validate baseline data, resource inputs and other information required for project planning and design.
• Support the development of simple tools and trackers for resource allocation and delivery forecasting.
• Maintain updated records of project documentation and assist in the review of project initiation materials for completeness. 
• Support the identification of basic risks and issues by gathering information and presenting it to supervisors for analysis.

Project Set-Up and Closure Support

• Provide administrative and logistical support to the initiation and closure of projects, ensuring compliance with UNOPS procedures.
• Maintain project documentation in corporate systems (e.g. oneUNOPS) and ensure data accuracy.
• Assist in tracking project milestones and closure requirements, including asset transfer lists, final reports and archiving of documentation.
• Support coordination between project teams and support services during start-up and closure activities.

Monitoring and Reporting Support

• Collect, compile and verify project performance data for inclusion in progress reports and dashboards.
• Prepare summary tables, charts and visuals to support performance analyses.
• Assist in ensuring that project performance indicators and milestones are regularly updated in corporate systems.
• Conduct preliminary checks for data consistency, completeness and accuracy, flagging any discrepancies for supervisor review.
• Support routine report preparation for management and donor requirements.

Stakeholder Engagement Assistance

• Assist in maintaining stakeholder contact lists and profiles, and support the preparation of communication materials and reports.
• Coordinate logistical arrangements for meetings, workshops and training sessions.
• Prepare meeting minutes, notes and summaries of discussions to ensure accurate documentation of decisions and follow-up actions.
• Support internal communication within the PMO, ensuring timely distribution and filing of relevant information.

Quality Assurance and Compliance Support

• Verify the completeness, accuracy and proper formatting of project documentation in accordance with UNOPS standards.
• Maintain quality checklists and tracking tools to monitor compliance with project management requirements.
• Assist in document control processes, ensuring proper versioning and archiving of key project records.
• Support internal reviews and audits by organizing and providing the required information and documentation.

Knowledge Building and Sharing

• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes

About the Organization

United Nations Office for Project Services