Dutystation: Bangkok, Thailand
Functional responsibilities
Summary of functions:
Development and planning
Set-up and closure
Monitoring and reporting
Oversight and quality assurance
Knowledge management and innovation
Data management
Provide appropriate levels of support during engagement development, ensuring the implementation of appropriate standards, tools, and best practices in line with UNOPS policies and procedures.
Provide support to the Head of PMO and the Head of Programme with the set-up of proper project governance in line with the PMM, including the timely establishment of Project Boards
Assist project planning, ensuring that a realistic timeline is established, covering DNP for Infra projects, with adequate floating time factored in
Follow up and ensure that handovers from the Business Development team to the Project team are carried out as per the Guide
Support the development of high-level PMO Unit plans
Support Project Managers with the setup of new projects in oneUNOPSprojects, including project classification, advancing projects to the operational stage, project structure, developing expenditure forecasts, and other requirements.
Coordinate the development of various implementation plans required for projects
Monitor timely submission and implementation of closure plans by PMs
Guide project teams on the timely completion of project closure activities.
If assigned, act as Project Closure Manager and lead project closure activities.
Ensure regular review of project status against key performance criteria such as scope, cost, schedule and quality.
Develop standard tracking systems and tools to facilitate monitoring of project progress and performance.
Provide periodic analysis of delivery data and share it with the Project team and Management as appropriate
Support the Head of the PMO (and relevant Country Managers) with necessary project analysis reports and information to support areas relevant to the project management team
Monitor timely submission of client reports, exception reports and internal reports
Coordinate and complete internal UNOPS reporting (MCO, Regional Office, Corporate) and external UN reporting (UNINFO, UNCT, etc.)
Support with tracking and reporting of country strategies
Support and coordinate the implementation of requests or initiatives relevant to project management from the Regional Office, IPAS, and HQ Teams, as required.
Perform regular quality assurance activities for assigned projects, including ensuring compliance with UNOPS-defined standards for programme/project management.
Coordinate quality reviews of programme/project documents and financial and programmatic deliverables.
Provide quality control for management products (project documents, reports, etc.).
Provide routine oversight and analysis of delivery data within the dashboard system, using the UNOPS ERP system as required.
Identify and anticipate potential risks and issues and advise mitigating measures to the Head of PMO in a timely manner.
Support PMs and project teams with UNOPS tools, templates, and systems as required.
Support key stakeholders to continuously identify and improve operational processes relevant to project implementation.
Contribute to the design and delivery of capacity building initiatives, while focusing on UNOPS project management standards and requirements
Organize periodic lessons learnt workshops and disseminate learnings across the MCO
Participate in, and advocate PMs’ participation in, relevant Communities of Practice.
Actively interact with PMs and the wider PM community to share case studies, lessons learned, and best practices in the Knowledge System.
Contribute to the oversight of lessons learned procedures, ensuring that lessons learned are shared in a timely and appropriate manner.
Support the PMO in developing concise, audience-appropriate, data-driven reports and dashboards to guide management decisions.
Support the PMO with data collection, structuring, quality management, analysis and presentation, in relation to policies, processes, and project implementation
Work with Project Managers to identify data analysis and visualization needs to develop tailored processes and tools to address the data quality and integrity needs
Design, conduct, document, and present analyses on complex and connected data to support better project and financial management, project performance analysis, and support PMO and MCO management in making informed decisions
Other related technical and analysis support as required
Impacts of results
The incumbent directly impacts the achievement of project results by assisting the Head of PMO to implement effective project management methods and strategies, reduce risks, cut costs, and improve success rates. The incumbent, on behalf of the PMO, will support the improvement of the maturity of project management within the MCO. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
Project Management
Data Analysis
Stakeholder Management
Risk Management
Quality Assurance
Reporting & Analysis
Knowledge Management
Education/Experience/Language requirements
Minimum advanced university degree (Master’s or equivalent) or higher degree in Project Management, Finance, Business Administration, Engineering, International Relations, or related field is required OR
A first university degree (Bachelor’s or equivalent) in above-mentioned fields with two (2) additional years of relevant experience may be considered in lieu of an advanced degree or higher degrees OR
Completion of high school/secondary school equivalent with six (6) additional years of relevant experience may be considered in lieu of an advanced degree or higher degrees
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.