Dutystation: Cotabato City (Non-Family Duty Station), Philippines
Functional responsibilities
Key responsibilities include:
1. Administrative and Logistical SupportCoordinate logistics for project activities, including workshops, trainings, and meetings.
Assist in organizing and facilitating meetings, including preparation of agendas, invitations, venue setup, and post-meeting follow-ups.
Maintain project documentation, filing systems, and inventories in accordance with UNOPS standards.
Support the receipt and delivery of goods and services, including coordination with vendors and maintaining proper record-keeping.
Assist finance and procurement teams in preparing documents for payments, receipts, and vendor reconciliations.
Maintain and update stakeholder contact lists and project databases.
Support engagement with partners and other development actors by scheduling meetings, sharing information, and following up on agreed actions.
Act as a point of contact for administrative coordination during meetings and project activities.
Assist in monitoring the status of project implementation across outputs and deliverables by supporting data entry, recording of attendance, and compiling activity data to support the preparation of reports.
Gather and compile data from project activities to support progress tracking.
Based on project tracking, identify observable activity level issues or delays during the conduct of activities and report to manager for appropriate corrective actions or follow-up measures.
Assist in the documentation and maintenance of lessons learned, best practices, and other project knowledge products.
Contribute to knowledge sharing within the project team and with partners.
Education/Experience/Language requirements
Completion of Secondary School is required.
A university degree in public administration, development studies, political science, or a related field is an asset and may substitute for part of the required experience.
Experience working with diverse stakeholders is desired.
Familiarity with GSuite and basic project administration tools is an asset.
Some knowledge of public administration, governance, or justice sector processes is an asset.
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.