STATEMENT OF DUTIES TO BE PERFORMED
Budget and Financial Management
• Provides guidance to the OPHN and assists in preparation of annual and multi-year office budgets and ensures program budget planning and development is aligned with Mission strategy and cross-cutting priorities.
• Ensures OPHN program budgets adhere to agency requirements, (adequate documentation, forward funding compliance, adherence to earmarks, initiatives, directives, and budget guidelines). Advises OPHN on budgeting issues and pertinent regulations that apply to the use of USAID funds by source, type, and duration. Knowledge of all health earmarks is essential.
• Provides the appropriate fiscal data to be used for new and existing projects.
• Updates uncommitted balances regularly and provide technical and programmatic recommendations to OPHN management on the use of un-sub-committed balances for new or ongoing activities.
• Tracks obligations, outlays, accruals and pipeline and ensure their conformity to action plans, budgets and U.S regulations.
• Makes recommendations to the OPHN regarding appropriate contractual and financial actions.
• Compiles budget information, project obligation materials, and budget scenarios in conjunction with the Office of Financial Management (OFM).
• Analyzes existing financial data, including pipelines, disbursements, accruals and forecasted expenditures to inform the budget formulation process.
• Prepares field support budget requests, in coordination with Washington colleagues and the OPHN team.
• Develops and/or edits obligation documents, action memos, waivers and other documents needed for budget decisions.
• Convenes and lead regular meetings, in conjunction with OFM, the Office of Acquisition and Assistance (OAA), and the Program Office to address budget, project design, and overall program strategy that impact the OPHN.
Program Design and Budget Forecasting
• Provides professional advice and services to the OPHN in planning, implementing, managing, and monitoring the office’s portfolio and leads the preparation and Mission approval process for a wide range of OPHN budget and project design/implementation documents. This includes but not limited to: action memo clearance packages; waivers; change notices; modifications and amendments to existing awards; Global Acquisition and Assistance System (GLAAS) requesting actions; audit tracking; special request reports; quarterly accrual exercises; and other project administrative requirements.
• Tracks disbursements and program funding actions including but not limited to: initiating incremental funding, close outs, de-re and sub commitments; developing a project’s historical budget and financial analysis; and allocating funds as appropriate.
• Serves as the OPHN office’s professional for GLAAS, initiates GLAAS requisitions for new and active awards, and advises AOR/CORs and others on the requirements of GLAAS entries. The Budget Specialist will also provide technical guidance on solving errors and GLAAS updates.
• In coordination with AOR/CORs, ensures procurement plan is up to date and provides the appropriate fiscal data to be used for new and existing projects.
• Tracks obligations, accruals, and pipelines and ensures their conformity to action plans, budgets, and U.S regulations and guidelines.
Portfolio Operations and Management
• Leads coordination efforts with OPHN contractors and grantees to strengthen their financial and program reporting to meet increasing information requests from Congress, auditors, and external/internal audiences.
• Provides direct mentoring/training to OPHN AOR/CORs, technical specialists, and administrative assistants in the areas of budget analysis and management, audit tracking and response, and financial management of contracts/grants. The Specialist provides advanced financial advice, analysis, and recommendations on financial feasibility of activities, and provides alternatives when appropriate. The Specialist assists technical and subordinate staff in complying with relevant USAID and U.S. government financial, budget, and procurement requirements and provides formal and informal training to staff in area of budget analysis and management.
• Assumes responsibility for coordinating responses to budget and other program information requests and drafts official correspondence; advises OPHN management on issues affecting planning, development, budgeting, procurement, implementation, monitoring and evaluation, and the status of ongoing activities as they relate to achievement of results.
• Establishes effective working relationships within USAID and the USG as well as members of the international community, host nation counterparts and civil society, and implementing partners. The nature of the position requires that the individual be highly knowledgeable of USAID’s development assistance programs, policies, and budgets to effectively represent the Agency among various entities.
• Responsible for organizing and overseeing development and use of budget tools and practices and the development of application criteria for allocation of funds to programs and projects. Devises tools to assist USAID management in planning, budgeting, and forecasting resources and funding requirements. Appraises OPHN management of the application of the current year Operational Plan budget for technical programs and projects.
• Advises OPHN management on the development of current and out-year budgets, ensures the OPHN team and AOR/CORs are engaged in the process and ensure that the final target budget reflects Mission’s need and Front Office priorities.
Financial Reporting
• Coordinates financial audit reporting for OPHN programs and provides guidance on and coordination of OPHN contributions to a variety of plans and reports, including Congressional Budget Justification, Mission Resource Request (MRR), and the Performance Plan and Report (PPR).
• Drafts budget justification documents (reclaims, impact of budget changes on programs, etc.) and develops the annual calendar of budget actions that will ensure effective management of the budget.
• Organizes and coordinates OPHN Portfolio Reviews and assists in preparing necessary documents and presentations for Mission Portfolio Reviews. Helps track and follow-up action items from previous portfolio reviews.
• Identifies existing and potential program implementation and management problems as evident from tracking efforts and works with respective program managers to resolve problems/take corrective action.
• Serves as a key liaison with the Mission’s Program Office to respond, on behalf of OPHN, to regular and ad hoc reporting and programmatic requests.
MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
To be considered for the position, a candidate must meet the Minimum Qualifications listed below.
Education:
A Bachelor’s degree or host country equivalent in Financial Management, Business Administration, Accounting, Management, Economics, Statistics, Computer Science or related field is required.
Prior work Experience:
At least five years of progressively responsible work experience in financial management, budgeting, accounting, and/or audit and compliance is required. At least one year must be related to preparing and/or monitoring development project budgets and expenditures. Must have experience working with implementing partners, host country government, another international donor organization and/or an international corporation in banking or finance.
Language Proficiency:
Bangla and English proficiency Level IV (written, reading, and oral) is required. English level will be tested.
DEADLINE: OCTOBER 13, 2024
