Project Management Support Associate (Grants Monitoring and Reporting)

Job Description

Dutystation: Manila, Philippines

Functional responsibilities

Under the direct supervision of the UNOPS Project Management Support - Officer (PMSO-Grants), oversight from the Grants Sub-Committee, and technical guidance from the IDLO’s Monitoring and Reporting Officer, the Programme Management Associate will be performing the following core functions and specific tasks:

1. Assist the PMSO-Grants in the grant support process

• Assist in gathering data on information requirements that the EU GOJUST III Grants Facility may need to prepare the design and concept notes for the grant facility;

• Assist in the administrative, logistical, and documentation requirement aspects of the grant support process, from the start-up, selection, including the conduct of capacity and PSEA assessments and planning, award and implementation, and grant closure.

2. Assist the PMSO-Grants in providing and/or managing training/ capacity building, monitoring, and reporting of the results of the Grant Facility

• Assist the PMSO-Grants in the preparation, conduct (including documentation and facilitation, when needed) and evaluation of capacity building training/workshops that may be programmed for the proponent CSO, whether individually or as an everyday activity of the set of grantees;

• Provide support in the conduct and documentation of monitoring activities to check the progress of the work of the grantees, which could be a combination of review of narrative reports, virtual meetings with the grantees, or on-site visits;

• Assist in the review and feedback sharing of the progress of accomplishment of the grantees, and support in the tracking and reporting of milestones/deliverables/outputs and outcome indicators, and their contribution to the EU-GOJUST III MEL Framework and plan;

• Collaborate with the IDLO Technical Assistance Team, Capacity and Monitoring team in the development and deployment of monitoring tools that align with the EU-GOJUST III MEL Framework/plan;

• Ensure that data inputs on the EU-GOJUST III monitoring tool/s are regularly updated, validated, and consolidated;

• Assist in drafting reports required by UNOPS and/or donors;

• Support the preparation and conduct of joint lesson learning or catch-up planning type of activity, to overcome difficulties, and possible mentoring or coaching sessions for laggard grantees;

• Support in the assessment of the progress of the grant implementation on an annual basis, and reviewing and sharing the lessons from year one;

• Support in setting up, updating, and maintaining the grant monitoring dashboard, through the provision of the status of implementation of grantee milestones.

3. Assist the Senior Project Manager and/or the PMSO-Grant and the IDLO MEL Officer in the consolidation of data points on the EU-GOJUST III Program MEL Framework and the operational coordination of the evaluation studies

• Assist in consolidating the data reporting on the quarterly/semi-annual/annual reports of the program indicators;

• Assist the SPM and/or the PMSO-Grants in consolidating the data of EU-GoJUST III contribution to the UN joint workplan indicators and reporting of the grants status to the appropriate government agency, as may be requested by the UNRC and UNINFO;

• Assist the EU-GOJUST III Program Monitoring and Evaluation Lead in coordinating the operational requirements for the evaluative studies.

4. Assist in the operational, logistics, and procurement in the implementation of EU-GOJUSTIII-related activities for the assigned Key Result Area/s

• Collaborate with the UNOPS and IDLO Technical project team members on operational requirements for implementation of activities in close coordination with vendors (if necessary);

• Assist in the administrative, logistical, and procurement activities before, during, and after each of the EU-GOJUST III-supported activities;

• Assist UNOPS, the Senior Key Experts, and Non-Key Experts from the EU-GoJUST III Technical Assistance Team in events coordination and implementation;

• Check to ensure the completion of the documentary requirements for the implementation of the EU-GoJUST III-assisted project activities.

Education/Experience/Language requirements

• Completion of secondary/high school is required.

• University Degree (Bachelor or Masters) in law, public administration, social justice, development studies, and/or other disciplines relevant to development work to assist the vulnerable sectors in their justice needs, with a preference for law, justice, and grant management related discipline, is an asset and may substitute some of the required years of experience.

• A minimum of six (6) years of experience in M&E and project/program management, is required.

• Advanced skill in developing and using M&E tools, including Google Sheets and database work, is highly desirable and advantage.

• Experience in working with a range of stakeholders is an asset.

• Prior experience and sound knowledge of the Philippine Justice Sector context are assets.

• Experience in monitoring/managing an Access to Justice program/projects is desirable.

• Full working knowledge of English is required.

• Fluency in Filipino or any major local dialect is desired.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.