The Project Management Support Officer will play a crucial role in supporting the successful implementation of projects within the Development and Special Initiatives Portfolio (DSIP). DSIP focuses on innovative and impactful initiatives that contribute directly to the achievement of the Sustainable Development Goals (SDGs). The Project Management Support Officer will work closely with project managers and teams, providing essential administrative, logistical, and technical support across the entire project lifecycle, from initiation and planning to execution, monitoring, and closure. This position requires a proactive, detail-oriented individual with strong organizational and communication skills, capable of working effectively in a fast-paced environment and contributing to the efficient and effective delivery of projects.
Even though the level of the position is indicated as IICA-1, depending on the incumbent’s personal situation (candidate with national ID or resident permit), a local fee scale (LICA-8) might be applied in determining the contractor’s fee.
For the contract duration, there are several possibilities: short-term, full-time / part-time opportunities (see below). Subject to organizational requirements, availability of funds and satisfactory performance.
Modality: There are several contract options to consider in this vacancy announcement: Full-time open-ended (no end date) contract, with specific duty stations or home-based. Short-term / part-time opportunities, with specific duty station or home-based; Retainer - with specific duty station or home-based; Lump-sum - with spedific duty station or home-based.
The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures. The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.
Data Management, Analysis and Reporting
Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
Develop and maintain databases, dashboards and information management systems for real-time project tracking.
Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders.
Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
Ensure rigorous data quality checks and validation of data sources and tools.
Project Implementation and Operational Support
Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
Track project milestones, outputs and deliverables, and alert management to delays or risks.
Procurement, Financial and Administrative Coordination
Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.
Process travel, expense claims, and related financial transactions in compliance with organizational policies.
Monitoring, Evaluation and Strategic Decision Support
Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators.
Contribute to the development of predictive and analytical models to support strategic planning and forecasting.
Support internal evaluations and data-driven performance reviews to assess project outcomes and impact.
Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards.
Knowledge Building and Sharing
Support the organization, facilitation and delivery of training and learning sessions on project management.
Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.
