Project Management Support Officer

  • Senior-level, Full-time staff position
  • Posted on 13 March 2020
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Job Description

The United Nations Office for Project Services (UNOPS) - Ethiopia Office is going to implement a project funded by Japan government in the East Welega zone of Oromia region. The project covers school and communal latrine construction in response to the IDP returnees need.

In line with its initiative to strive for organizational excellence, the UNOPS Ethiopia Office, is actively looking for highly motivated and competent candidates for the position of Project Support Officer.

Functional Responsibilty

The Project Support Officer will be engaged in the overall coordination of the infrastructure and capacity development components of above mentioned projects. The incumbent of post will be responsible for the following specific tasks:

  • Ensure smooth implementation of the projects by actively engaging in supporting project services including recruitment, procurement and financial management
  • Put in place a communication strategy and establish constructive donor relations, promote donor visibility, and develop new business opportunities to expand UNOPS Sudan services throughout Sudan
  • Coordinate the start-up of the project and integration of cross-cutting themes (capacity building, environment, gender equality)
  • Support the project teams in stakeholder communication, donor and line ministries of projects as well as public relation matters
  • Actively engaged in supporting other Project Support Officers in ensuring smooth implementation of projects
  • Develop risk assessment and mitigation measures with input from the project team, and ensure effective risks management procedures are followed
  • Put in place and continuously implement solid reporting mechanisms, and produce periodic progress and financial reports
  • Actively engaged in the project monitoring and evaluation, using established performance monitoring tools, report on the results, and assist to develop follow up actions if applicable
  • Contribute to the initiatives in support of the project sustainability and to realization of the project benefits
  • Facilitate information sharing and transfer of knowledge, document lessons learned and beneficiary surveys, and conduct stakeholder workshops
  • Maintain archive of project documentation and ensure access to institutional memory and technical information on related components of the project
  • Represent the project teams at relevant workshops and consultations
  • Prepare and submit a final report detailing outputs and impact of the projects
  • Support the Project Manager and the Programme team in any other matter as required.

Monitoring and Progress Controls

  • Effective stakeholder coordination
  • Regular briefings on the projects’ activities

Final Product

  • Accurate and timely reporting of the project progress and highlights
  • Submission of final report

Education

  • A Master degree in Accounting, Political Science, Public Policy, International Relations, Public Administration, Economic, Business Administration, Engineering or other relevant fields is required. Masters degree in the area is an added value. A Bachelor degree combined with years of relevant professional experience may be accepted in lieu of the Master degree.

Experience

  • Minimum 2 years of professional experience in project coordination and reporting is essential
  • Professional experience in an international organization and/or in post-conflict environments/developing countries is desirable
  • Experience in proposal writing, projects monitoring and evaluation, and donor liaising is desirable.

Language

  • Fluency in English language is required .
  • Fluency in Japanese language is required.

Certification

  • Certification in project management (PMP or Prince 2) is an advantage.

Contract type , level and duration

Contract type: Individual Contractor Agreement
Contract level: International ICA 1
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Consideration

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

About the Organization

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

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