Project Manager

Job Description

This is a local position; therefore, it is open to Cambodian only.

Job title: Project Manager

Contract level: LICA Specialist-9

Duty station: Phnom Penh, Cambodia

Duration: Open-ended contract

Monthly fee: 3,110 USD to 3,732 USD

Background Information - Job-specific

The Project Manager is a professional and experienced Architect/Civil Engineering in charge of providing quality assurance and technical knowledge in the elaboration of the design services for the project, full time supervision during the construction process, and assistance to the procurement activities related to the scope of the project. He/She will oversee the design services referred to below.

• Design services for the new Building, to be developed by a Consulting firm hired by UNOPS
• Full time construction supervision and preparation of “As-built drawings”, developed by a Construction Manager to be hired by UNOPS.

This is 18 month position and it is a regular full-time position; however, the incumbent will be required to work 50% part-time for 5 months during the procurement of design services from month 3 to month 5 and the procurement of works from month 9 to month 10. Therefore, the monthly fee, entitlement and benefit will be pro-rated. The selected candidate must agree with working schedule above.

The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, with directions, the below duties and responsibilities of the project success criteria:

Stakeholder Management:

· Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

· Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.

· Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

· Manage the information flows between the Project Board/OC Director and the project(s)

Delivery and Performance:

· Develop and maintain project plans

· Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

· Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

· Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

· Liaise with any external suppliers or account managers.

· Authorize Work Packages

· Advise the Project Board and OC Manager of any deviations from the plan

· Identify and manage risks so that maximum benefit to client and stakeholders is achieved

· Manage and review product quality and ensure products are accepted

· Monitor and evaluate performance of service providers

· Identify and report potential business opportunities for UNOPS to supervisor

· Identify and report threats to UNOPS internal business case to supervisor

Procedures:

· Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

· Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

· Prepare the following reports:

1. Highlight Reports
2. End Stage Reports
3. Operational Closure Checklist
4. End Project Report
5. Handover Report

· Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.

· Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

· Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

· Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

· Understand the unique structures of the UN and budget appropriately for personnel

· Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

· Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

· Participate in the relevant Communities of Practice

· Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.

· Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

· Complete lessons learned as per reporting format

· Incorporate lessons learned from others as per planning format

Personnel Management: if applicable

· Lead and motivate the project management team

· Ensure that behavioural expectations of team members are established

· Ensure that performance reviews are conducted

· Identify outstanding staff and bring them to the attention of the OC Director

· Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

· Select, recruit and train team as required by project plans

· Perform the Team Manager role, unless appointed to another person(s)

· Perform Project Support role, unless appointed to another person or corporate/programme function

· Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

· Understand and respect UNOPS sustainability principles

1. Look for ways to embed UNOPS sustainability principles in day to day project management
2. Seek opportunities to champion gender equality at work place
3. Champion and communicate project’s sustainability aspects with key stakeholders

· Understand and Respect National ownership and capacity

1. Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
2. Seek opportunities to recruit qualified local staff
3. Look for ways to build capacity of local counterparts

· Partnerships and Coordination

1. Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system
2. Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

· Accountability for results and the use of resources

• The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor

· Excellence

• Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

Recruitment Qualifications

Education:

• Advanced University Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies, Civil Engineering or other relevant discipline.
• University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline, may be accepted in lieu of the advance university degree.
• Complete the UNOPS Project Management Foundation course (within one year after signing this TOR)
• A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.

Experience:

• At least two years (or more based on academic credentials) of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations.
• At least 2 years of experience in managing infrastructure projects (vertical structures).
• Significant experience in structural engineering for vertical structures and experience in developing of BoQs is required.

Language Requirement:

• Fluency in both written and spoken English is required.

Certifications

• PRINCE2® Foundation is highly desirable.

Contextual Skills

• International organisations experience
• Management experience
• Project Management Skills
• Budget Management
• Capacity Building
• Client Management
• Contracts Negotiation
• Financial Rules and Regulations
• Knowledge Management
• Monitoring and Evaluation
• Multistage Reporting
• Project Design
• Project Management
• Risk Analysis
• Stakeholder Management

Competencies

• Integrity & Inclusion: Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Leading Self and Others: Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
• Partnering: Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
• Results Orientation: Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Agility: Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Solution Focused: Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Effective communication: Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

How to apply:

The Link to the VA: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=16515

Interested and qualified candidates are requested to submit online application ONLY, according to the following procedure:

Step 1: Please create an account on https://jobs.unops.org/.

Step 2: Click on the “Title” to read the position requirement and “Apply” to submit your application.

The candidate must complete step 2 in order for your application to be considered. You will receive automatic response once you submit.

Note:

• Qualified female candidates are strongly encouraged to apply.
• Preference will be given to equally qualified women candidates.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.

About the Organization

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.