Proposal Coordinator

Job Description

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.

Position Summary:

The Proposal Coordinator will serve as a key member of the Business Development division. Working in close collaboration with the BD Manager, the Proposal Coordinator will help coordinator capture and proposal management, provide technical writing support, assist with proposal recruitment, and represent DT Global on partner calls and at business development events. The Proposal Coordinator will report to the BD/Senior BD Manager.

Primary Responsibilities:

• Support all aspects of the business development process in an effort to master all requirements and develop skills to lead marketing, capture and proposal development.
• Track business development forecasts, conduct desk research in support of specific opportunities or general market intelligence, and prepare competitors analysis.
• Support capture manager with development of internal BD process documentation including Opportunity Assessment Forms and Capture Plans, and upload documentation and maintain practice proposal files in NetSuite and Microsoft Teams.
• Work closely with the capture/proposal manager during capture and once a proposal is live, to coordinate logistics and administrative tasks through each stage of the proposal cycle, including coordinating with support teams such as pricing, recruitment, production and contracts.
• In collaboration with proposal manager, prepares compliance matrices for live solicitations.
• Contribute to technical solution designs, reviews, and analysis of proposal and business development strategy.
• Draft, review and format proposal documents including proposal annexes, and recruitment and partner documentation to be tailored to the requirements of the proposal solicitation.
• Provide technical writing support for various proposal sections including past performance, corporate capabilities, personnel, or other sections as assigned by the proposal manager.
• Track progress on recruiting and securing staff, review CVs for key and non-key personnel positions, shortlist candidates, lead initial interviews for select positions, and coordinate collection of all required recruitment documentation.
• In coordination with proposal manager, prepare pre-teaming agreements, teaming agreements, consulting agreements and Letters of Commitment for proposal partners and consultants.
• Provide administrative and logistical support for capture trips, and may serve as a local recruiter.
• Maintain record keeping for technical and local consultants, and manage logistics and administrative tasks for consultants including travel and submission of timesheets and expense reports.
• Provide guidance, mentorship and direct supervision to PMU members serving in proposal coordinator role during capture and live proposals.
• Maintain and updates all BD files on teams with necessary information to support overall BD knowledge management and proposal files

Learning and Innovation

• Engage in self-driven professional development and growth activities.
• Contribute to DT Global’s learning agenda.
• Organize and/or contribute to BD trainings around proposal capture and live solicitation processes, proposal coordinator responsibilities and general business development processes.
• Incorporate learning best practices into all aspects of work.

Education and Minimum Qualifications:

• Bachelor’s degree in international development or a related field; or equivalent combination of education and experience
• At least 1 year of business development experience, preferably on proposals for USAID or other USG agencies
• Knowledge of USAID and its typical proposal requirements
• Understanding of the competitive landscape in the USAID contracting space
• Team player with a proven ability to work well under pressure and handle multiple tasks successfully
• Strong organizational and prioritization skills
• Excellent oral and written communication skills
• Willingness to travel on short-term assignments overseas

Preferred Qualifications:

• Fluency in another language, preferably Spanish, French, or Arabic

Core Competencies:

TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.

COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.

ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner.

DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.

PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal.

We thank all applicants for their interest. Only short-listed candidates will be contacted.

DT Global is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. DT Global prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.

About the Organization

DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.