Provincial Administrative Assistant (Bali)

Job Description

The Role
The Australia Indonesia Health Security Partnership (AIHSP) is seeking a full-time Provincial Administrative Assistance (Bali), who will manage all provincial-level administrative tasks and assist in data compilation and consolidation, such as developing and updating a database on activity reports and outputs. S/he will closely coordinate with each Provincial Coordinator and Subnational Activity Coordinator (COVID-19 Response) and Technical Program Managers, who will work a range of subnational key counterparts under Provincial Health Office/BAPPEDA’s coordination.

Under the direction and supervision of the Bali Provincial Coordinator, Bali Subnational Activity Coordinator (COVID-19 Response) and Technical Program Managers, the position will provide support day-to-day activities in supporting program implementation at the subnational level in accordance with the AIHSP Program Operations Manual and Cardno International Development Policies and Procedures.

This role will also:

• Carry out all office management tasks.
• Maintain the project filing system.
• Work with the Provincial Coordinator, Subnational Activity Coordinator (COVID-19 Response), Technical Program Managers and the Operations team to ensure administrative processes are efficient and functioning correctly.
• Arrange meetings with government officials, technical teams, and other relevant organizations or individuals.
• Undertake logistics and administrative work relating to the preparation of activities, events and/or meetings.
• Coordinate travel arrangements for team members and Government officials.
• Work closely with the Operations team on the preparation of payment documents and procurement of office supplies/equipment
• Work closely as needed with program colleagues and technical advisers.
• Represent the best interests of the Program in all matters when dealing with the client, counterparts, and team members.
• Work closely with the Provincial Coordinator, Subnational Activity Coordinator (COVID-19 Response) and Technical Program Managers in developing and maintaining database relating to activity implementation
• Provide support to the AIHSP Operations Team as required.

Please copy paste this link to access the Terms of Reference detailing responsibilities and selection criteria: https://cddid.com/wp-content/uploads/2022/05/TOR-Provincial-Admin-Assistant-Bali.pdf

In your application, please identify your preferred field location based on your current home base.
If you find any difficulties submitting the job applications via Cardno’s job portal, please submit it to info@aihsp.or.id.

About You
You will be a motivated and proactive Provincial Administrative Assistance with the right combination of talent, energy and a commitment to technical excellence. You will also have:

• A minimum of 3 years of experience in program administration in national/international organisations, preferably in the development sector.
• A university degree or diploma in a relevant field (highly desirable)
• Based in Bali (highly desirable)
• Experience in organizing meetings, workshops, seminars, etc. and arranging travel/logistics
• Demonstrated ability in data management, particularly for activity reporting purposes
• Excellent team working and interpersonal skills including dealing both directly and indirectly with government officials at various levels.
• Good English and Indonesian oral and written communication skills.
• Strong organizational skills and attention to details
• Excellent computer skills including Microsoft Office applications.

Remuneration
Successful Indonesian nationals will be engaged under a local contract in IDR and will be subject to Indonesian employment regulations and tax obligations.

Why join the AIHSP?
The Australia Indonesia Health Security Partnership (AIHSP) offers meaningful opportunities for each individual member of our team to grow, make an impact and leave a legacy for local communities, globally.
By joining AIHSP, you will be part of an environment where you can collaborate with leading experts from diverse backgrounds, access development programs to achieve your career goals, and be challenged to take a global outlook.

How to Apply?
A cover letter outlining your suitability for the role, a recent CV with the names and contact details (email addresses and phone numbers) of three (3) referees.

Closing Date
The vacancy closes on Monday, 20 June 2022 at 3 pm WIB.

About the Organization

About Cardno International Development

We are a global provider of integrated professional services which enrich the physical and social environment for the communities in which we live and work. Our team of multidisciplinary specialists has more than 70 years’ experience in designing, developing and delivering sustainable projects and community advancement programs.

Cardno ID (International Development) has extensive experience managing a number of donor-funded programs in the Asia Pacific region. We engage in international development as a holistic, multidisciplinary and integrated process. Strengthened by our geographic and market diversity, we are committed to providing innovative and integrated solutions that create opportunities for significant, lasting change in emerging economies. Collaborating with multilateral and bilateral donors, private clients, governments and communities to develop sustainable solutions to complex challenges, we work with local counterparts to achieve meaningful impact.


Cardno Safeguards Policy

Cardno is committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), Child Protection and bribery prevention. We want to engage with the right people to deliver our client programs. As part of our approach you will be subjected to formal background screening, criminal record checks, employment verification, and periodic compliance checks. All Cardno staff receive safety, compliance and safeguards training and are responsible for contributing to a safer working culture.


Notice to recruitment agencies: Please note that Cardno does not accept unsolicited resumes from recruiters or recruitment agencies.

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