Job Description
Chemonics’ Asia Business Unit (BU) is conducting a recruitment for a Senior Associate, Operations and Program Management. The Asia BU has thirteen active projects in nine countries and a range of technical areas including: energy, rule of law, environmental and natural resource management, agriculture and livelihoods development, private sector development, tourism, and greater social inclusion to promote broad-based economic growth in the region. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities:
Business Unit operations and project support and continual improvement
- Assists in responding appropriately and quickly to requests for support; this includes, but is not limited to, liaising with other departments, projects, or BUs to resolve operational and project issues and ensure staff compliance with rules, regulations, and corporate policy
- Prepares/files personnel forms, purchase orders, travel authorizations, and other standard forms
- Leads BU and project efforts for complete and comprehensive project and BU documentation by facilitating project document reviews and file audits as appropriate
- Follows up on assignment deadlines generated and/managed by the BU leadership team and operations team for strategic initiatives and projects
- Organizes meetings and drafts agendas for team meetings, regional meetings and regional leadership; briefs and prepares background materials for leadership and operations team on pertinent issues
- Contribute dedicated time to other workstreams and functions to achieve BU goals, including new business, project management, and technical practice contributions
- Supports the operations and project teams with talent management, recruitment, onboarding, and staff engagement; drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding
- Serves as a resource for ERP-related questions, following-up and/or escalating problems as appropriate
- Tracks and responds to requests from corporate, business line and business unit, and project offices with input from the manager and director; Serves as primary backstop for project office personnel for expatriate and CCN staff
- Tracks, and when appropriate, reviews project and financial deliverables and reports for completeness and readiness for submission; may provide copy-editing support as needed
- Drafts and tracks administrative and financial project requests and changes to clients and partners, including approvals for staffing, financial reporting and tracking, activity modifications, and budget adjustments; may liaise with corporate office and project staff and partners staff to obtain information and submit approvals
- Supports monthly reforecasting for project budget including inputting actuals; drafts monthly budget and staffing memos; participates in corporate budgeting process as requested
- Provides review of monthly project office expenses and draft invoices in consultation with program manager; completes data entry of monthly project invoicing, subaward and consultant information, timesheets, expense reports, and other types of data as requested
- Facilitates fielding and repatriation of employees and consultants by submitting separation paperwork, updating allowances, coordinating travel and household effects repatriation
Business Development
- Participates on proposal teams in specific line roles of increasing complexity, including, but not limited to, past performance writer, corporate capabilities writer, expatriate and/or local recruiter, section writer, cost preparer, coordinator, and subcontractor/subaward partner liaison
Talent management and development
- Supports the operations and project teams with talent management, recruitment, onboarding, and staff engagement
- Participates in internal and external training events to strengthen core competencies for operations and project management as applicable in line with donor regulations and Chemonics corporate standards
Project compliance and support
- Supports in the contractual and financial management and closeout of projects whose period of performance has ended, including sending invoices and required backup documentation
- Assists with archiving and audits
Additional responsibilities may be found in the Sr. Associate, Operations job description in MyHR and in the links below.
Requirements :
- Bachelor’s degree or equivalent work experience
- Minimum 2 years of relevant administrative or professional work experience, including 1 year of contractual, procurement, project management, or related experience
- Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
- Communicates clearly and concisely in verbal and/or written communications; strong cross-culture communication and sensitivity skills
- Demonstrated experience multitasking with attention to detail, organization, and time management skills
- Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives
- Excellent customer service and interpersonal skills
- Works independently and as part of a team
- Demonstrated resourcefulness in problem solving and initiative to learn new skills
- Strong knowledge of Microsoft Office applications
- Previous experience working in international development and/or living or conducting volunteer work in developing countries a plus
- Willingness to travel up to 8 weeks per year
- Demonstrated leadership, versatility and integrity
Apply by 11:59 PM on November 9, 2024. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)
The Salary Range for this position is expected to be: $55,760 - $69,700.
An employee’s pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.
We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit https://chemonics.com/life-at-chemonics/our-benefits/ to find out more about the benefits this position is eligible for.
