Senior Associate, SIV

Job Description

Position Overview:

The senior associate facilitates the use of sound management principles and tools in the operations and administration of the Special Immigrant Visa (SIV) PMU function. In this capacity, the senior associate will assist in addressing needs related to the establishment and maintenance of our SIV function in supporting Afghanistan former staff with their SIV and P2 applications as well as internal operational support systems. The senior associate will assume increasing SIV management and administration duties and will provide training and coaching to other staff as assigned. The senior associate performs increasingly challenging SIV and P2 assignments, applies technical knowledge appropriately in work activities, and works on special projects as directed by supervisor. The sr. associate supports proposal and new business development efforts within Business Units and company-wide. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities:

SIV Unit support and continual improvement

• Assists in responding appropriately and quickly to requests for SIV support; this includes, but is not limited to, liaising with applicants, subcontractors/partners, departments, projects, or external stakeholders to resolve operational issues and ensure project compliance with rules, regulations, and corporate policy
• Saves relevant files to COOP, Operations, and other Afghanistan project SharePoint files
• Verifies the HR letters to the Department of State SIV Unit with due diligence and attention to detail
• Works with the team in tracking the SIV progress and provides weekly/monthly reports as requested by the Operations team and SU leadership
• Reviews the new SIV and P2 applications and monitors the Smartsheet by focusing on details and accuracy of information
• Monitors the SIV email inbox regularly and provides appropriate responses to the applicants, SIV unit, U.S. Co-signers, and other external stakeholders
• Leads team efforts for complete and comprehensive SIV documentation by facilitating document reviews and file audits as appropriate
• Follows up on assignment deadlines generated and/managed by the SU leadership team, operations team, and relevant external stakeholders for strategic SIV initiatives and projects
• Organizes meetings and drafts agendas for team meetings and divisional meetings; briefs and prepares background materials for leadership and operations team on pertinent issues
• Prepares correspondence for immediate supervisor and/or SVP for review and signature
• May contribute dedicated time to other workstreams and functions to achieve SU goals

Requirements:

• Bachelor’s degree or equivalent work experience
• Minimum 2 years of relevant administrative or professional work experience, including 1 year of contractual, procurement, project management, or related experience
• Knowledge of Afghanistan’s overall security situation and the Special Immigrant Visa/P2 Visa is preferred
• Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
• Communicates clearly and concisely in verbal and/or written communications; strong cross-culture communication and sensitivity skills
• Demonstrated experience multitasking with attention to detail, organization, and time management skills
• Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives
• Excellent customer service and interpersonal skills
• Works independently and as part of a team
• Demonstrated resourcefulness in problem solving and initiative to learn new skills
• Strong knowledge of Microsoft Office applications
• Previous experience working in international development and/or living or conducting volunteer work in developing countries a plus
• Willingness to travel up to 8 weeks per year
• Demonstrated leadership, versatility, and integrity

Apply by 11:59PM EST on February 22, 2024. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

The Salary Range for this position is expected to be: $55,760 - $69,700.

An employee’s pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

Overtime exemption status may change due to state regulatory requirements.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit https://chemonics.com/life-at-chemonics/our-benefits/ to find out more about the benefits this position is eligible for.

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.