STA Management Information System Support Officer (MISSO)

Job Description

KEY INFORMATION
Job Title: STA Management Information System Support Officer (MISSO)
Sector: Management Information System, Monitoring and Evaluation (M&E)
Position Type : Part time
Duration/Level of Effort : Short term
Position Location : Jakarta, Indonesia

SUMMARY OF THE PROJECT
The DFAT-funded Knowledge Partnership Platform (KONEKSI) is the Australia’s flagship program in the Indonesia knowledge and innovation sector. KONEKSI’s goal is to achieve an enduring relationship between Indonesia and Australia that advances mutual interest and supports Indonesia’s inclusive and sustainable development. The purpose of the programme is to increase the use of knowledge- based solutions for inclusive and sustainable policies and technologies. This purpose positions KONEKSI as a vehicle to produce knowledge on complex socio-economic problems, where effective solutions are often beyond a unique sector or category of stakeholders. It will support both the knowledge to policy cycle (K2P) and the knowledge to innovation cycle (K2I), in a complementary and synergistic way. KONEKSI will focus on two End of Investment Outcomes (EOIOs):

1. Australian and Indonesian organisations have increased collaboration and mutual understanding through knowledge partnerships; and
2. Innovative solutions for inclusive and sustainable policies and technologies are generated by knowledge partnerships.

SUMMARY OF THE POSITION
KONEKSI is looking for a dynamic early career level database/IT professional. As Management Information System Support Officer (MISSO), you will work collaboratively and creatively as part of a dynamic team to ensure that planning, monitoring, reporting, and learning within the KONEKSI Program is based on a sound platform of data and information. The MISSO role will focus strongly on routine maintenance of the existing Management Information System (known as MISI), a comprehensive and growing database that supports a wide array of administrative, programming, and monitoring functions across the KONEKSI Secretariat.

Under the overall direction of the Head of Planning, Performance and Learning (HoPPL), the MISSO will support the KONEKSI Monitoring, Evaluation Information System Officer (MEISO) to maintain and develop MISI to ensure the system meets the needs of the expanding program. The role will report to the Monitoring, MELISO and access advice from the part time Information Management Specialist. The MISSO will also work closely with the Monitoring, Evaluation and Learning (MEL) Officer, who coordinates monitoring and reporting processes across KONEKSI and undertakes regular analysis and reporting of the data.

Across the wider team, the MISSO will work with Operations and the Partnership units to ensure that data and information storage remains up-to-date and structured to enable timely collation and retrieval of information to meet the needs of users.

KEY RESPONSIBILITIES
Under the overall direction of the HoPPL, the MISSO will be responsible for:

• Supporting the MELISO to ensure that online KONEKSI modules for research grant application processes, including Expressions of Interest, proposal processing, and peer review.
• Working with the MEL Officer and the Operations and Partnerships units to ensure functioning grants payment processes, up-to-date descriptive information on research projects on the database including locations, partners organisations, and performance information.
• Supporting the MELISO to liaise with other members of the KONEKSI team and ensure that their information needs are met.
• Supporting the MELISO to develop and maintain MISI modules on operations and administrative functions of KONEKSI.
• Periodically review the suitability of new software information management tools for the KONEKSI Program in consultation with the MELISO and the Information Management Specialist.
• Periodically add to or modify modules to accommodate new datasets or meet new reporting and analysis requirements.
• Support the MELISO to design and deliver workshops, coaching, and other training events to develop the skills and knowledge of KONEKSI team members and partners to use the information system.
• Maintain data quality and periodically conduct data cleaning on large-scale datasets stored in the KONEKSI MIS.

Deliverables
The MISSO is expected to provide a wide range of database-related support to the team. Deliverables include the following:

• Routine maintenance and adaptation to MISI data tables and interface to reflect user needs
• Regular and timely support to users of MISI across the KONEKSI team, including coaching workshops and 1-on-1 assistance

JOB REQUIREMENTS
Education:

• Bachelor’s degree in a related field

Minimum Experience:

• Minimum 2 years of work experience in a similar field

Essential Skills:

• Knowledge of Oracle Apex development, or other similar database
• Proficiency with PL/SQL and JavaScript
• Capacity to support database users to trouble shoot and adapt modules and tools to meet
• Ability to develop dashboards and visualisations with Microsoft Power BI or another relevant programs such as Tableau.
• Ability to communicate/explain database technical matters in simple language for
• Ability to develop a simple user guide for the platform and the
• Good team
• Results-oriented.
• Able to work with minimal
• Innovative and willing to identify and develop a new tools and improvements to existing system as required.

Language Proficiency:

• Ability to communicate effectively in Indonesian and English

APPLICATION PROCESS
Applications can be sent to KONEKSI via https://bit.ly/KONEKSIVacancy no later than August 13, 2024 COB (05.00 PM, Western Indonesia Time)
Women, people with disabilities, and people from diverse backgrounds are encouraged to apply.
Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.
We thank all applicants, however only those shortlisted will be contacted.

About the Organization

ABOUT US
Founded in 1985, Cowater International is a leading global development consulting company. Headquartered in Ottawa and with corporate hubs in Auckland, Berlin, Brussels, Helsinki, London, Madrid, Manila, Nairobi, Singapore and Stockholm, Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advance equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017.
We thank you for your interest in building a better tomorrow.