Support Services Senior Assistant

Job Description

// UNOPS Jobs | Vacancy - Support Services Senior Assistant //

Functional Responsibilities
Under the direct supervision of the Support Services Officer (SSO), Gao, the Sup…

Under the direct supervision of the Support Services Officer (SSO), Gao, the Support Services Senior Assistant is responsible for the transparent and efficient provision of support services to the Regional Area Offices of UNMAS Mali, including administration, travel, HR and finance. The functional responsibilities include:

Administration and Travel

• Assist in the organization of meetings, conferences, visits etc;
• Process travel request, accommodation and visa request;
• Conduct filing on Box Online Server in accordance with SOP with respect to all HR, travel and finance documents;

Human Resources

• Assist in the provision of a wide-range of HR services related to HR Advice, monitoring of leave, monitoring Rest and Recreation entitlements, managing Identity Cards, induction and separations and other HR related issues;
• Monitor Attendance Record Cards and ensure they are correct and submitted on a monthly basis;
• Prepare and submit on a regular basis information for the monthly batch payroll for Rest and Recreation and Danger Pay;
• Create supplier profiles in oneUNOPS and maintain the UNMAS Mali supplier data base for region;

Finance

• Review and verify petty cash account including correct security of money, issue of money only for authorised activities, correct filing of receipts, maintenance of Petty Cash ledger, monthly reconciliation and request for replenishments;
• Assist in the presentation of information on the status of financial resources as required;
• Timely and accurate preparation of bank reconciliations;
• Run remittance cycle, creation of remittance advices to be sent to the bank and issuance of checks;

Logistics

• Support the SSO in monitoring the movement of equipment within the country
• Ensure all asset movements are notified to the North Log Team
• Assist with the management of programme assets including regular stocktaking in accordance with SOP, regular serviceability inspections and recommendations for disposal

*** Qualified female candidates are strongly encouraged to apply
// UNOPS Jobs | Vacancy - Support Services Senior Assistant //

Education

• First Level University Degree (Bachelor’s Degree or equivalent) in Management, Human Resources, Finance, Administration or similar field with a minimum of two (2) years of relevant experience;
• or Secondary School with a minimum of five (5) years of relevant experience.

Work Experience

• Relevant experience is defined as experience in either Procurement, Finance, Human Resources, Administration, or Logistics
• Experience in travel management is highly desired
• Experience in MS Office is highly desired
• Experience in petty cash management is desired

Language

• Fluent written and spoken French is required.
• Intermediate written and spoken English is required.

About the Organization

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.