Unpaid Internship - Administrative Assistant Receptionist

Job Description

POSITION ANNOUNCEMENT

Unpaid INTERNSHIP - Administrative Assistant/Receptionist – Arlington, VA

Effective with the release of this position announcement, Winrock International will be recruiting applicants for the position of Administrative Assistant/Receptionist Intern for its office in Arlington, Virginia. The responsibilities, duties and qualifications for this position are described in the attached position description.

GENERAL:

Winrock International is a nonprofit organization that works with people in the United States and around the world to increase economic opportunity, sustain natural resources, and protect the environment. Winrock matches innovative approaches in agriculture, natural resources management, clean energy, and leadership development with the unique needs of its partners. By linking local individuals and communities with new ideas and technology, Winrock is increasing long-term productivity, equity, and responsible resource management to benefit the poor and disadvantaged of the world.

SALARY AND BENEFITS:

This is a part time unpaid position.

APPLICATIONS:

Deadline for applications is Feb 28^th, 2010. Applicants will be reviewed and considered on a rolling basis. Please include INTERNSHIP - Administrative Assistant/Receptionist in the subject line. Applicants should go to and submit a current resume, cover letter and in reference to the position.

Winrock International is an Affirmative Action and Equal Opportunity Employer.

POSITION DESCRIPTION

LOCATION: Crystal City, VA

POSITION TITLE: Intern - Administrative Assistant/Receptionist/AAII

DEPARTMENT: Operations

REPORTS TO: Manager for Human Resource and Office Operations

POSITION SUMMARY:

The Intern-Administrative Assistant/Receptionist greets callers on telephone and in person, routes calls as required, and performs various administrative duties as time permits. Handles all calls and visitors in a friendly, professional, positive and helpful manner.

MAJOR RESPONSIBILITIES:

• Operates central telephone system; forward calls as required, greets visitors and responds to inquiries.
• Processes and posts all incoming and outgoing mail; notifies staff of packages and faxes, wrap and send packages requiring special handling; act as central pick-up and delivery agent for incoming and outgoing mail, faxes and courier services.
• Maintains schedule of four conference rooms.
• Maintains inventory and an adequate level of general office supplies; assists with supply orders, distribution of administrative items, and invoices.
• Prepares end of month accounting reports for postage machine and copier charges.
• Handles minor accounting activities as needed, verifies and prepare shipping, courier, taxi, and other invoices for payment.
• Coordinates service calls for office machines; acts as alternate key operator for main copier, fax, and postage machine.
• Arranges ground transportation services and makes hotel reservations for staff and guests.
• Creates and maintains Excel spreadsheets to keep track of the parking passes, employees addresses and phone numbers, and various office phone lists, etc.
• Keeps the front desk and the kitchen areas neat and fully stocked.
• Performs other tasks as assigned.

QUALIFICATIONS AND BACKGROUND:

Education: College degree or equivalent required

Experience: some relevant work experience

Skills: Courteous, professional and pleasant manner; neat appearance; excellent and pleasant telephone skills, strong communication and Microsoft office suite skills, and positive and energetic interpersonal skills