Under the guidance and supervision of the GSSC Finance Manager, the Accounts Receivable Assistant oversees GSSC Accounts Receivable and promotes a client-oriented approach in line with UNOPS rules and regulations. The incumbent works closely and collaboratively with Programme, Project, and Support Services colleagues in the local office, as well as with UNOPS HQ counterparts, to exchange information and ensure accurate, consistent, and high-quality service delivery.
The Accounts Receivable Assistant provides financial and administrative support to ensure accurate processing of financial transactions, maintenance of proper records, and compliance with UNOPS financial rules and regulations. The Accounts Receivable Assistant plays a key role in supporting day-to-day financial operations and contributes to the smooth functioning of the finance unit through accuracy, timeliness and a client-focused service approach.
Ensure compliance of financial transactions and documentation with UNOPS rules, regulations, IPSAS standards, and Standard Operating Procedures (SOPs).
Assist in maintaining internal control systems to ensure accuracy, completeness, and integrity of financial data.
Support implementation of financial and administrative processes aligned with organizational and donor/partner requirements.
Contribute to the preparation, verification, and review of financial documentation in accordance with established workflows and approval hierarchies.
Support adherence to audit requirements through proper filing, documentation control, and record retention.
Assist in processing financial transactions, including verification of supporting documentation for payments, invoices, claims, petty cash, operational advances, and treasury-related requests.
Enter, update, and maintain financial data in compliance with established controls accurately in the Enterprise Resource Planning (ERP) system, ensuring completeness, correct coding, and supporting documentation.
Support batch upload processing for bulk supplier data and financial records in the ERP system, ensuring data accuracy, completeness, and compliance with established procedures.
Support preparation of payment instructions, journal entries, Requests for Payment (RFPs), and fund application requests under supervisor authorization.
Assist in reviewing and processing payment reversal requests, including documentation verification, coordination with Finance and Accounting teams, ERP reversal processing support, tracking of outstanding AP items, and support for manual matching where required.
Assist in monitoring UN Invoice payment processing, reconciliation of UNOPS Statements of Account, coordination with offices to resolve discrepancies, and preparation of related RFP documentation.
Support project cash management activities, including review of petty cash and operational advance requests, tracking establishment/replenishment/closure, monitoring pending closures, compiling supporting documentation for escalated cases, and supporting year-end petty cash processes.
Support treasury-related activities, including processing signatory panel updates, monitoring validity, maintaining bank statement records in the Treasury Management System (TMS), assisting with cash reconciliations, and contributing to accurate cash tracking and forecasting.
Assist in VAT reimbursement and foreign exchange support, including tracking DKK VAT claims, verifying documentation, supporting refund processing and allocation, monitoring VAT ageing and FX cleanup activities, and preparing data for quarterly VAT reporting.
Support the collection and verification of Accounts Receivable documentation, follow up with partners, donors, and offices on outstanding balances
Assist in the application and reconciliation of incoming funds by ensuring accurate matching, recording, and posting of transactions in accordance with established procedures.
Provide financial data and supporting information for financial reporting, cash flow monitoring, budget tracking, and management review purposes.
Maintain organized electronic and physical filing systems for financial documentation in accordance with audit and compliance requirements.
Assist with preparation of correspondence, summaries, tracking logs, and simple financial or operational reports.
Maintain accurate logs of fund applications, pending payments, RFPs, cash advances, VAT claims, and financial correspondence.
Support coordination with Finance, Procurement, HR, Programme, and other stakeholders to ensure smooth information flow and consistency of records.
Respond to routine financial queries from internal and external stakeholders under guidance from the supervisor.
Participate in finance-related training and capacity-building initiatives.
Contribute to knowledge networks and Communities of Practice (CoPs).
Support documentation of procedures, lessons learned, and best practices.
Contribute ideas for process improvements to enhance efficiency, accuracy, and service quality within financial operations.
