Job Description
Drive smooth office operations by supporting administration, logistics, and client-focused services.
The Barbados Country Office is designed as a strategic vehicle to support Caribbean nations in the implementation of the Antigua and Barbuda Agenda for SIDS (ABAS), helping Caribbean leaders drive a global agenda on climate justice and financing.
The region, a complex archipelago of 13 sovereign states and numerous dependent territories, faces disproportionate vulnerabilities to economic shocks, natural disasters, and the accelerating impacts of climate change. In direct response to these challenges, UNOPS has designated operations in Small Island Developing States (SIDS) as a corporate priority for its 2026–2029 Strategic Plan.
The Barbados Country Office’s primary mandate is to Speed Up and Scale Up engagements across 17 Caribbean SIDS, ensuring that partner expectations are met with agility and precision. Through dedicated operational presence, UNOPS Barbados Country Office will streamline complex regional logistics and foster stronger collaboration with sovereign governments and financial institutions in the Caribbean.
The Barbados Country Office will focus on, high-value solutions that address the specific priorities of the Caribbean SIDS, including:
Economy (Economic Resilience, Disaster Risk Reduction, Energy Transition)
Nature and Climate (Climate Action and Support, Biodiversity Action, Ocean Conservation and Sustainable Use)
Human Capital (Secure Safe and healthy societies, Productive populations, Gender equality and women’s empowerment)
Infrastructure (Resilient infrastructure in Rule of Law, Health, Transportation, Education, etc.)
Improve countries project management capabilities as well as implementation capacity and project formulation to access just finance.
The Administration Associate performs - and may supervise personnel in delivering - technical and administrative support services across both specialized and generalized processes in administration and logistics to ensure efficient, client-focused and effective service delivery. The incumbent fosters a quality- and results-oriented approach, ensuring the optimal and cost-effective use of office resources.
Administrative Services Coordination
- Coordinate individual work areas and guide personnel on executing standard office transactions, processes and client services, ensuring full compliance with UNOPS rules, regulations, policies and strategies.
- Monitor team performance against service agreements and assess client satisfaction.
- Implement control mechanisms for designated administrative services, including maintaining accurate administrative control records such as commitments and expenditures.
- Oversee inventory control, ensuring proper issuance and tracking of inventory items and supplies.
- Review travel authorizations, supporting documentation and payment requests.
- Serve as a designated transactional role in the ERP system
- Compile data and research information to support the planning of financial resources and administrative budgets for service delivery.
Logistics and Asset Management
- Oversee the implementation of logistics systems in line with UNOPS procedures.
- Coordinate and supervise services related to shipments and customs clearance, travel, event management, administrative surveys, transportation, insurance, building/facility/space management, and office supplies.
- Coordinate supply and asset management services, including physical verification of inventory items.
- Ensure timely preparation and submission of periodic inventory reports.
- Oversee protocol services, including staff registration and securing host government authorizations.
- Liaise with local authorities regarding authorizations, privileges and immunities for UNOPS personnel, as well as office space and other administrative matters.
- Compile information on administrative services provided for cost-recovery billing.
- Supervise transportation services, ensuring client service, regular vehicle maintenance, insurance coverage, and fuel consumption monitoring.
- Ensure prompt reporting and investigation of vehicle accidents, damage, loss or theft, and maintain updated vehicle history records.
- Oversee external transportation contractors, including client service delivery and invoice processing.
Knowledge Building & Sharing
- Support the organization, facilitation and delivery of training and learning sessions on administrative, logistics, travel, transportation, and asset and inventory management topics.
- Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
- Conduct research on administration-related topics and contribute to the drafting of reports, summaries and briefing notes.
