Administration Associate - CPC

Job Description

Dutystation: Copenhagen, Denmark

Functional responsibilities

Under the direct supervision of a Chair CPC, the Associate is responsible for the following, in conjunction with the other associates:

1. Review Board Meetings

• Arrange and coordinate Committee meetings

• Establish the Committee agenda in cooperation with the Chair

• Review submissions prior to Committee meetings, and if necessary request clarifications, and/or additional information from submitting officers

• Ensure timely and efficient distribution of submissions and relevant documentation to the participating Committee members

2. Review Board Documentation

• Attend Committee meetings and note the panel’s discussions

• After each meeting, communicate any queries from the Committee to submitting officers and follow up as required.

• Prepare and distribute a draft of the official minutes and recommendations of the meetings and obtain clearance of this document by a majority of participating Committee members.

• Follow up clearance by all participating members; promptly forward these to the Chair for her/his actions.

• Ensure the maintenance of a permanent record of all Committee minutes/recommendations and submissions reviewed by the Committee.

• Prepare Committee-related correspondence, including answering queries from the Secretaries of the regional Contracts and Property Committees.

3. Knowledge Management

• Compile statistics on submissions as requested

• Maintain the HQCPC intranet page as requested

• Input and update accurate data and information to institutionalize and disseminate knowledge.

• Use technology, electronic systems and tools to initiate work, share information with colleagues

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize these productively.

• Positive, patient, constructive communication with members, submitting officers and other stakeholders.

• Positive contribution to teamwork and collaboration with members and CPC team.

Education/Experience/Language requirements

Education

• Completion of secondary school or equivalent is required.
• A first-level university degree (Bachelor’s Degree) isdesirable but not required, and may compensate for some of the required years of experience.     

Work Experience

• With a high school degree 6 years of experience in general administrative, logistics, or operations’ support services in national or international public or corporate organizations are required.
• A good understanding ofUNOPS/UN procurement principles andUNOPS’ role and mandates, preferably with associated field experience.

• Full working knowledge of English is required
• Knowledge of French or Spanish is highly desirable.
• Knowledge of another official UNOPS language is an asset.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.