Administration Officer – Papua Selatan

Job Description

Program Background

The SKALA Program is a significant Australian investment designed to help Indonesia address regional disparities in development. SKALA will contribute to this objective by strengthening selected elements of Indonesia’s large and complex decentralised government system responsible for the delivery of basic services (Layanan Dasar). The SKALA Program’s core approach is to facilitate better collaboration (Kolaborasi) between Indonesian government stakeholders, at national and subnational levels, to help realise synergies (Sinergi) that will trigger improved service delivery. Moreover, SKALA will build on, and take to scale, the successes and learning from Australia’s previous 19 years of support to Indonesia’s decentralised government system. The SKALA Program is to be implemented through the following three pillars:

Pillar 1: Stronger national level enabling environment for sub-national service delivery.

Pillar 2: Better sub-national governance for service delivery.

Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups.

SKALA is implemented at the national level with an office in Jakarta and at the subnational level with offices in Aceh, Nusa Tenggara Barat, Nusa Tenggara Timur, Maluku, Gorontalo, Kalimantan Utara, Tanah Papua. In addition to the 3 pillars, SKALA works across 4 general themes of Public Financial Management, Minimum Service Standards, Data and Analysis and GEDSI.

The Role
​​The Administration Officer – Papua Selatan will provide essential support to the provincial team, particularly in administration, office operations, financial processes, and procurement. This position will work closely with the Provincial Senior Manager – Papua to ensure the team operates effectively and in full compliance with SKALA and DT Global policies and procedures.​ 

Click on the link or copy paste it to access the full Terms of Reference for this position: 

https://tinyurl.com/yw38skjs

About You

Specific Responsibilities 

Administration 

• Support the provincial office administrative matters in compliance with SKALA/DT-Global policies and procedures. 
• Provide secretarial support for the provincial office and minute the provincial meeting. 
• Ensure all documentation is filed in accordance with the SKALA filing system. 
• Coordinate with the Jakarta-based Travel Coordinator to assist with local travel arrangements. 

Day-to-Day Office Management 

• Support management of the provincial office including ensuring utilities and office services are provided in a seamless manner. 
• Support regular assets check, prompt repair and maintain IT and office equipment as needed; manage stationery supplies. 
• Support the management of security of the office and equipment stored in the office. 
• Support the management of support staff and/or third-party service providers (e.g., drivers, cleaners, security personnel) responsible for office support functions at the provincial office. 
• Assist Office & WHS Senior Manager related to fleet management and office WHS issues. 

Procurement & Financial Management 

• Working closely with Procurement & Contracts Unit to procure goods and services at the local level, ensuring compliance with applicable policies and procedures.  
• Support the collection and verification of payment claims and invoices from suppliers/vendors and ensure accuracy and completeness. 
• Prepare payments related documents and ensuring all claims are accurate and complete with supporting documents. 

Event Management Support 

• Coordinate with the event person-in-charge (PIC) to prepare event budget calculations. 
• Provide administrative and logistical support for SKALA events in collaboration with program team. 
• Prepare supporting documents for payment process of event related expenditures and submit it to the Finance Coordinator. 
• Upload BAST related documents to the designated folder 

Other Duties 

• Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment. 
• Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA. 

Job Requirements 

• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. 
• Work may require long, and flexible hours as needed. Travel is based on need.   

Relationship Management 

​​This position report directly to Provincial Senior Manager – Papua as first line manager and to the Procurement and Admin Lead as the second line manager. The role collaborates closely with the broader SKALA team and relevant government stakeholders in the Papua Region.​ 

Selection Criteria 

Essential

• University degree or Diploma. 
• At least 5 years of work experience in administration and/or office management. 
• Experience working in the development sector. Preferably DFAT/donor funded program. 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint). 
• Ability to work efficiently in a fast-paced environment. 
• Flexibility to take on additional tasks and work irregular hours when necessary. 
• Strong initiative, attention to detail, and problem-solving skills. 
• Effective communication and interpersonal skills, with the ability to engage with team members and external stakeholders. 

Preferred

• ​​Previous experiences working in Papua​
• Proficiency in Bahasa Indonesia and English (desirable). 
  

HOW TO APPLY
Click the ‘Apply Now’ button.

Please submit
1) Your CV
2) A cover letter addressing the selection criteria

APPLICATIONS CLOSE Tuesday, 16 September 2025, max 5 PM Jakarta Time

Encouraging applications from people with disabilities

As part of our commitment to inclusion, we actively encourage applications from people with disabilities (PWDs). We are also committed to providing reasonable accommodation throughout the recruitment process and in the workplace to support the success and well-being of employees with disabilities. Candidates requiring any adjustments to participate equitably, may contact SKALA People & Culture unit at recruitment@skala.or.id and we will work with the candidate to find the right solution. This information is strictly confidential; used solely to strengthen our inclusive hiring efforts and ensure we provide any support needed. Your disclosure will not impact on recruitment decisions.

Should this role be of interest, we encourage you to apply as soon as possible.  Kindly note only shortlisted applicants will be contacted.

DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention. DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.

About the Organization

About DT Global Asia Pacific

At DT Global Asia Pacific, we aim to positively impact people’s lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges — from governance and justice systems to climate resilience, infrastructure and social equity — with innovative thinking and a commitment to long-term impact.

For more information, please see www.dt-global.com