Advisor, Proposal Recruitment (P3)

Job Description

Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.

Summary

The Proposal Recruitment Advisor will provide recruitment leadership and sourcing/selection expertise for long-term, grant/contract funded positions, especially for multi-year, large-scale USAID-funded programs. You will support the proposal teams across multiple regions and areas of technical specialization in order to ensure that we are identifying, recruiting and securing talent both internally and externally to support the needs of these large-scale donor programs. You will be proactive in anticipating hiring needs, contribute to talent pipelines, collaborate closely with country offices, and stay abreast of current projects and deliverables. The primary focus is on large-scale, competitive fundraising opportunities from USAID and other public institutional sources.

What You’ll Be Doing (Essential Duties)

Proposal Recruitment (60%):

• Recruit both internal and external candidates, including conducting searches for qualified passive candidates
• Source talent to create pipelines of qualified candidates for potential, upcoming bids for recurring Key Personnel positions, such as Chief of Party or Technical Advisors
• Create job descriptions for key personnel positions based upon the RFA/RFP (Request for Application and Request for Proposal) requirements and post opportunities across various networks to attract a strong candidate pool
• Screen, interview and evaluate candidates against the agreed upon qualifications
• Schedule interviews for top selected candidates and coordinate across business teams and country offices to ensure a comprehensive interview team is involved in the process. Organize and present summary evaluation feedback information to the hiring manager and interview team
• Perform in-depth reference checks and initiate background checks as per agency policy
• Offer positions on a contingent basis to selected candidates; obtain all required candidate documents, including 1420 forms and letters of commitment
• Keep key staff informed on status of recruitment activities and build relationships with colleagues in the CT and DC headquarters and at the country level
• Review offer letters for accuracy and send to candidates
• Complete all necessary HR documentation and close out recruitment files

Knowledge Management and Capacity Building (25%):

• Work with the Save the Children US People and Culture team to ensure that all recruitment activities offers are in line with established processes and policies as well as any donor regulations/restrictions
• Build capacity of Save the Children International (SCI) Human Resources (HR) country office staff to understand and recruit for local talent for current and upcoming USAID opportunities
• Work closely with country and regional staff in support of local recruitment efforts for the proposal, collaborate and build relationships to foster coordination for recruiting strategies
• Coordinate across People and Culture, business teams, SCI staff and Award Managers for successful onboarding of new employees and seamless transitions for internal transfers

Documentation and Writing (15%):

• Strengthen candidate CVs for inclusion in proposals; write bio-statements on candidates; prepare all key personnel documentation for final proposal production and contribute to staffing section writing tasks as required
• Develop and refine tools and templates for strengthened representation of candidate qualifications; enhance sourcing tools and establish formal networks for selection of qualified candidates

Required Qualifications

• Bachelor degree or equivalent relevant experience, plus at least five (5) years of relevant experience
• Proven experience in human resources/recruiting or international development programs
• Demonstrated knowledge of human resources principles/practices
• Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels, both internal and external
• Professional proficiency in spoken and written English
• Professional proficiency in MS Office suite
• Demonstrated successful time management and organizational skills
• Proven ability to take direction and informed initiative, work independently, and deliver assigned work successfully under multiple and often competing deadlines
• Willingness and ability to travel internationally up to 15%
• Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging

Preferred Qualifications

• Previous experience in an organization funded through USG grants/contracts and exposure to the staffing/personnel requirements of USG proposals
• Applicant Tracking Systems experience, ideally UltiPro as well as database management systems
• Recruitment expertise in international placements and for senior-leadership roles
• Training and/or facilitation skills and experience desirable
• Working fluency in second language, ideally French

About the Organization

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)