Audit and Investigations Assistant

Job Description

Background Information - UNOPS

UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.” -Ban Ki-moon, United Nations Secretary-General

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

UNOPS employs more than 7000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - IAIG

Under the over-all guidance and supervision of the Manager, Internal Audit, the Assistant shall report to the Investigator.

Support the Investigation Unit:

• Provide support in coordinating all aspects of UNOPS cases and ensure appropriate steps are taken in a timely fashion; this also includes the management of the case system.
• Draft, review, and/or analyse routine documents as requested by investigators; identifying potential witnesses; participating in interviews; preparing records of interviews; obtaining documentary and other types of evidence; drafting and presenting investigative findings; drafting case open and closure reports; fact checking and verifying investigation reports.
• Generate reports, statistics from databases and provide substantive support to IAIG in preparing progress and annual reports.
• Provide support with data extraction and conducting research using UNOPS Databases (ERP, eSourcing, etc) as well as publicly available materials.
• Draft, review, and/or analyse routine documents as requested by investigators.
• Attend team meetings, take minutes, organizes and tracks action for follow-up.
• Liaise with donor and provide updates on results of investigations.

Support the Internal Audit Unit:

• Assist in audit planning: i.e. background research, data collection, analysis and support the audit team as required.
• Assist in the audit review of identified samples and coordinate communication with the field.
• Assist in data collection concerning monitoring the status of audit recommendations and project audits.
• Work as team member on IAIG ad hoc projects at the request of IAIG Management.
• Attend team meetings, take minutes, organizes and tracks action for follow-up.

Logistics and Administrative support to internal audit and investigations team:

• Logistical arrangement for audit and investigations missions: Preparing travel authorizations, bookings, logistical arrangements, and managing the related records and documentation;
• Recording and Monitoring of IAIG retainers contracts.
• Submitting invoices, purchase order, and payment documentation to Finance.
• Maintain the IAIG intranet.
• Manage IAIG assets and office equipment.
• Perform any other administrative tasks, as requested.

Education requirements:

• Completion of secondary school or equivalent. A Bachelor or master’s degree in the areas of law, accounting, criminal justice, business or public administration, or other relevant areas will be considered a strong asset.

Experience requirements:

• At least two years of relevant administrative experience in the field of investigation, monitoring and evaluation, or a related field, is required at the national or international level. Experience in the usage of computers and office software packages (MS Office 2010 and/or newer versions) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Languages requirements:

Contract type: Local ICA
Contract level: LICA4
Contract duration: Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

About the Organization

Within UNOPS, IPMG’s objectives are to serve the organization’s personnel and partners by broadening their infrastructure and project management capabilities, while disseminating best-practices in both of these areas. Through this work, the group helps facilitate the successful delivery of programmes and projects around the world.