Job Description
We are continuing to build our bidding function and exciting opportunities for Bid Administrators to support the planning, organization and monitoring of all aspects of the bidding process from pre-positioning, Expression of Interest & Tender through to the conclusion of contract negotiations.
Key Responsibilities:
- Provide administration support on Expressions of Interests & Tenders for a variety of different donors (e.g. Department for International Development, European Commission, World Bank, Asian Development Bank & UN). This includes as relevant: sourcing relevant capacity statements, formatting of CVs, searching and formatting project references and completed supplier specific forms as required by the client concerned
- Providing advice and assisting with relationship management with consultants and external organisations
- Opportunity searching & project tracking including market and project related intelligence
- Managing the data for which they are responsible to ensure the availability, integrity, confidentiality and security of the data.
- Ensure bid data is updated regularly & accurately to aid production of bidding statistics & analysis
- Prepare and regularly update the bid preparation timetable
- Collaborate closely at all stages of the bidding process with the Consultant and other members of the project services team, and service leaders as required.
- Provide support to Consultants in developing the project budgets and ensure all budgets are passed to the Project Finance Manager for consultation and review.
- Ensure bid prep team are aware of internal finalisation dates & advise team so a timely submission can be managed
- Provide support to the Consultant during post-proposal stages of the bidding and provide full hand-over to the appropriate project administrator.
- Manage data for which you are responsible to ensure the availability, integrity, confidentiality and security of that data.
- Support consultants with pre-positioning visits (flights, visas, and hotel), workshops, etc.
- Supporting low-medium value projects, or shadow support to larger bids
Person Specification:
- Pro-active & flexible approach to work: ability to work on own initiative
- Excellent organisation & administrative skills with strong attention to detail, strong time management / prioritisation skills & evidence of previous experience
- Flexibility to cope with several jobs simultaneously to agreed deadlines
- Numerical confidence, with the ability to analyse budgets, excellent financial and commercial acumen
- MS Office, particularly advanced levels of Word, Excel and PowerPoint
- Written skills including ability to summarise complex documents
- High standard of both written and spoken English
- Editing and proof-reading skills & high level of accuracy
- Professional with strong communication skills with the ability to deal with people at all levels
- Ability to work effectively as part of a team
Desirable skills:
- Education to degree level would be preferable
- Research skills desirable
- Knowledge and experience of the international development business would be desirable
- Fluency in French would be an advantage but not necessary
As well as a competitive salary, OPM offer a rewarding, interesting and collaborative work environment with excellent benefits including 30 days holiday entitlement and a good pension scheme. But don’t take our word for it, listen to what our colleagues have to say (link) !
Please note you will need existing full right to work in the UK for these roles.
About the Organization
Oxford Policy Management (OPM) enables strategic decision-makers to reduce social and economic disadvantage in low- and middle-income countries through a unique combination of high-quality analysis and more than 35 years’ practical experience in over 120 countries worldwide.
Supported by just under 300 specialists on three continents, we have the breadth and depth of expertise to develop effective and sustainable solutions for the care and protection of vulnerable and socially excluded groups. OPM’s expertise, which is underpinned by a strong commitment to capacity building, ranges from social and economic policy to public finance and management, political economy analysis and statistics.
Clients range from bilateral and multilateral organisations such as DFID, UNICEF and the World Bank through to governments, NGOs and private-sector organisations.
With offices in Bangladesh, India, Indonesia, Nepal, Pakistan, South Africa, Tanzania and the United Kingdom, we can provide our clients with rapid, local support and context-specific solutions.
If you are interested in opportunities at Oxford Policy Management, please see our careers page or email us at recruitment@opml.co.uk
What’s it like working at OPM, and why should you join our growing global organisation? Watch this video to see what our colleagues have to say.
