Data Entry Clerk, ERP Support

Job Description

Chemonics seeks a Data Entry Clerk for USAID’s Climate Finance for Development Accelerator (CFDA). The Data Entry Clerk, ERP Support is responsible for performing administrative tasks that contribute to the efficient operations of CFDA. As CFDA scales up and executes more buy-ins, we anticipate an increasingly large volume of subcontractor and grantee payments that will be processed through Chemonics/Washington. The clerk will be responsible for facilitating subcontractor and grantee payments through Chemonics’ employee resource planning system (D365) and for documenting those payments in CFDA’s other tracking systems. In this capacity, the clerk follows established processes and procedures that address the administration of the company-wide enterprise resource planning (ERP) system and CFDA’s project-specific tracking systems. The data entry clerk will be assigned routine and defined tasks as directed by supervisor. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities:

• Sets up new vendors (subcontractors, grantees, consultants, etc.) in the ERP and verifies new vendor set ups
• Verifies newly uploaded purchase agreements and sets up new purchase orders for subcontractors and grantees, working with the Project Management Unit to ensure alignment with contract terms and collaborating with Accounts Payable to comply with Chemonics policies and procedures
• Inputs invoices from partners, consultants, and vendors, follows up with Accounts Payable and Cash Management teams to ensure payments are processed smoothly, and tracks snf captures outgoing payment transfers to confirm execution
• Once payment has been made, updates subcontractor or grantee records in CFDA’s customized tracking platform in AirTable and saves relevant back up documentation to SharePoint
• Submits ChemSupport tickets and works with the ERP team to resolve data entry issues as needed, escalating issues to supervisor or the PMU when necessary
• Performs additional duties and responsibilities as assigned.

Qualifications:

• 0-2 years job-related experience, with data entry, clerical tasks, filing, cataloguing, retrieving, and preserving records preferred
• Knowledge of Microsoft Office applications required; prior experience with Microsoft D365 preferred
• Communicates clearly and concisely in verbal and/or written communications
• Demonstrated experience multitasking with attention to detail, organization, and time management skills
• Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or professional setting
• Excellent customer service and interpersonal skills
• Works independently and as part of a team
• Demonstrated resourcefulness in problem-solving and initiative to learn new skills
• Demonstrated leadership, versatility and integrity
• English fluency required.

Apply by May 3, 2023. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

COVID-19 Recruitment Information
Chemonics International is continuously monitoring COVID-19 activity around the world. The health and wellbeing of our staff and potential candidates is of the utmost importance to us and we continue to offer virtual interviews for all on-going recruits. On-boarding for new staff is offered in hybrid format through our Washington, D.C. and London, UK offices to accommodate remote workers.

COVID-19 Vaccination Information
Chemonics requires all US employees to be fully vaccinated.

The Hourly Pay Range for this position is: $25.27 - $31.59.

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.