Events and Visits Coordinator

Job Description

The Partnership Fund for a Resilient Ukraine (PFRU) is a multi-year, multi-donor funded programme managed by the UK’s Foreign, Commonwealth, and Development Office (FCDO) and governed in collaboration with the Government of Ukraine.

The PFRU’s aim is to set improved conditions for the Ukrainian state, in partnership with civil society and the private sector, to lead on inclusive national recovery and revitalisation in the context of Russia’s aggression. This outcome is designed to facilitate the rebuilding of a more resilient, socially cohesive, inclusive, independent, democratic, sovereign and prosperous Ukraine.  The PFRU provides funds to Ukrainian and international delivery partners and implements projects based on research and evidence.

PFRU seeks an Events and Visits Coordinator to lead and coordinate the engagement with VIP and senior visiting officials as well as major events that bring together actors from across Ukraine and beyond. This is a fast-paced role with excellent exposure to all elements of PFRU’s work and its most important stakeholders as well as the potential for field visits.

Responsibilities Include:

• Lead visit planning for senior national and international stakeholders, from conceptualisation, media planning to delivery and logistics;
• Liaise with project teams to develop engaging itineraries and opportunities to showcase PFRU’s results through visits to and events in various regions of Ukraine by high-level international and national officials;
• Produce high-quality briefing materials for events and visits based on a detailed grasp of PFRU’s objectives and activities;
• Assist with drafting reports and read-outs from VIP visits and other events to update PFRU partners;
• Act as the Secretariat for PFRU’s governance committees, preparing agendas, collating necessary briefing and ensuring timely follow-up;
• Work closely with technical leads to identify opportunities to bring together stakeholders for lesson learning, discussion or exchange of ideas to inform both programme implementation, and advance PFRU thought leadership;
• Manage event operations (venue preparation, invitations, video conferencing, and presentation technology);
• Oversee events and proactively anticipate potential issues and ensure these are solved;
• Support the PFRU administrative team with the necessary logistical preparations.

Qualifications:

• University degree in a relevant field such as public relations, communications, or event planning;
• Demonstrable experience organising high-level events and visits;
• Prior experience in the fields of international development or international relations preferred;
• Proven experience in drafting high-quality briefing for international donors, short reports and other communications materials;
• Effective cross-cultural interpersonal skills;
• Ability to work under pressure;
• Attention to detail and demonstrated problem-solving skills;
• Willingness and ability to occasionally travel within Ukraine;
• Experience with Microsoft Office software;
• Fluent level of spoken and written English;
• Ukrainian language skills are highly desirable.

Duration of Assignment: From August 2023.

Location of Assignment: Position is based in Kyiv, Ukraine

Reporting to: Coordination and Reporting Lead.

Application instructions:

Applicant CVs will be reviewed, and interviews will take place on a rolling basis and so you are strongly encouraged to apply at your earliest convenience.

To apply please complete this form: https://app.smartsheet.com/b/form/a44f8791237c4df2a2c0d3d2ad86b2ca

EEO Statement:

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Note: This position is open until filled.

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.