Events Specialist Consultant

Job Description

We are seeking 4 Events Specialist Consultants, based in Phnom Penh, Hanoi, Bangkok and Davao. This Events Specialist Consultant role offers a chance to lead high-level ASEAN events locally while contributing to a major regional initiative. You’ll work with international stakeholders, enjoy flexible consultancy arrangements, and help shape ASEAN-Australia collaboration through impactful, well-executed events.

The Opportunity

• These roles reserved for citizens of Cambodia, Vietnam, Thailand and the Philippines
• Flexible, need-based consultancy role. 
• 4 consultancy positions, each based in Phnom Penh (Cambodia), Hanoi (Vietnam), Bangkok (Thailand) and Davao (Philippines)
• Period of consultancy Nov 2025 – Nov 2026

The Program

The Aus4ASEAN Futures Initiative is a 10-year, AUD204 million investment by the Australian Government, progressing the Comprehensive Strategic Partnership (CSP) between ASEAN and Australia established in October 2021. It is a vital program in strengthening the relationship and positive dialogue between Australia and ASEAN. At the core of the support is a trust fund that will support jointly approved ASEAN priority projects. Aus4ASEAN Futures will work across ASEAN’s three community pillars, namely the Economic Community (AEC), Socio-Cultural Community (ASCC) and Political-Security Community (APSC). It also supports cross cutting issues within ASEAN and further strengthens engagement between Australia and ASEAN. 

Aus4ASEAN Futures is embedded in the ASEAN Secretariat (ASEC), mobilising resources through an ASEAN trust account, and using ASEAN systems. Aus4ASEAN Futures is governed by a Joint Planning and Review Committee (JPRC) comprised of representatives from ASEAN Member States (AMS) and Australia that meets annually to review program progress and approve forward work planning. A Program Management Team (PMT) comprised of the Aus4ASEAN Program Director(s) and representatives from ASEC are responsible for the delivery of the Program within ASEC. They are supported in the implementation of the program by a Program Planning & Monitoring Support Unit (PPMSU), based in the ASEAN Secretariat, Jakarta.

The PPMSU was established in early 2023 when the program primarily supported the ASEAN Economic Community and related cross-cutting priorities, such as Connectivity. It is expected that Aus4ASEAN Futures’ support will continue to expand to increasingly cover the ASEAN Socio-Cultural and Political Security Communities as well. The PPMSU works closely with:

1. The ASEAN Secretariat (ASEC);
2. The DFAT Mission to the ASEAN; and
3. The Technical Services and Support Program (TSSP) Team

DFAT has contracted Tetra Tech to support Aus4ASEAN Futures. As the Managing Contractor for the Technical Services and Support Program (TSSP) component of Aus4ASEAN Futures, Tetra Tech provides technical, logistics, and project support for Aus4ASEAN Futures activities designed to enhance partnership and integration into ASEAN systems across all three ASEAN community pillars.

The Role

The Consultant will be responsible for overseeing the successful execution of ASEAN events in their assigned city. These events will require comprehensive logistical and technical support to ensure smooth execution, particularly considering the hybrid format and location-specific risks.

Reporting to the Head of TSSP and supervised by the Operations Lead, Travel and Logistics Manager as well as the Program Activity and Quality Manager, the Events Specialist Consultant will be responsible for ensuring the successful delivery of high-quality, professional events. This will be achieved through meticulous planning, thorough preparatory activities, effective on-site coordination, and comprehensive logistical support. Key responsibilities include detailed event planning and budgeting, leading preparatory efforts, managing logistics, and collaborating closely with subcontractors and service providers such as hotels and event venues. The Consultant will act as the main point of contact for TSSP, providing regular updates and reports on the progress of events. The Consultant will coordinate regularly with the DFAT, PPMSU, Events Management Firms, and relevant suppliers/sub-contractors.

Key Responsibilities

• Drive and deliver high-quality events through effective event management and effective coordination with internal and external stakeholders, including the ASEAN Secretariat (ASEC), ASEAN bodies, ASEAN Member State government agencies (primarily but not limited to the Cambodia, Vietnam, Thailand or Philippines government), event partners, event management firms (EMFs), PR & Marketing agencies, venue and service providers and so forth.
• Manage all event details from preparation to post event phase, maintaining high standards of service.
• Develop and provide operational plans, event execution timelines, and resources allocation charts.
• Develop budget planner and expenses tracker for each event.
• Supervise Event Management Firms (EMFs) and other service providers/sub-contractors before, during and after the events, to ensure end-to-end high-quality service.

Selection Criteria

• Minimum 10 years’ experience and proven track record in organising high-level meetings and workshops/events with international organisations, government officials, domestic and international.
• Experience in planning and executing hybrid events, with a strong understanding of the technical and logistical requirements for integrating virtual and onsite participation.
• Prior event management experience with ASEAN, the Government of Australia and Government of Cambodia, Vietnam, Thailand or Philippines is highly desirable.
• Proven ability to plan, execute and supervise high level events and workshops.
• Good knowledge of protocols in organising high-level and international-level events involving countries’ leader and senior government representatives.
• Proven ability to develop and maintain relationships with vendors such as event organiser company and hotels
• Knowledge and experience in organising inclusive and accessible events and logistics arrangement is highly desirable.
• Demonstrated familiarity with the events and hospitality sectors in Cambodia, Vietnam, Thailand or Philippines context.

How to apply

Click the “Apply for job” button.

Applications will only be accepted via the Tetra Tech International Development Website. Emailed applications will be disregarded.

Please submit:

• Resume
• Cover letter (max 2 pages) outlining your suitability for the role against the selection criteria and listing the five largest international-scale events you have managed.
• Please do not include copy of ID, transcripts, references, or other documentation, as this will deem your application automatically ineligible.

Apply before 23 November 2025 11:59pm AEST

About the Organization

As a leading development consulting firm, Tetra Tech International Development works with people and communities to solve some of the world's most complex challenges to achieve a positive impact.

Working at Tetra Tech International Development means working within a values-led organisation that invests in flexible work environments built on trust, safety and well-being. Through unified systems, flexible and supportive workplaces, we provide the foundations required for our team to enjoy the work they do and deliver value every day. Read more about our culture, purpose and values here.

Tetra Tech International Development is an equal-opportunity employer and has a genuine commitment to diversity and inclusion. We encourage people with disability; First Nations Peoples; and people of all cultures, genders, abilities and experiences to apply.

Should you require additional support with your application, please email IDEV.HRServices@tetratech.com  or phone (08) 8375 4400.