Facilities Project Assistant

Job Description

Chemonics International is seeking a Facilities Project Assistant. The Project Assistant provides administrative support to internal clients for facilities management (FM) and office services needs. The Project Assistant supports facilities managers and the director in department-wide initiatives responding to corporate facility needs. This role requires on-site work in our Washington, DC office location. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Principal Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Monitors tickets assigned in facilities management electronic system; documents all actions and meets the requirements of the established service level agreement; reports building issues with building management using each landlord’s ticketing system
• Conducts floor walks throughout the day on assigned floors to ensure furniture and appliances are in good repair and working order and all office needs are met
• Maintains up-to-date floor plans on a daily basis
• Escalates staff requests/concerns to manager/director as appropriate
• Coordinates all work done on assigned floors with oversight of manager/director
• Collaborates with on-site, third-party office/reproduction services vendors for events and meetings held in meeting rooms on assigned floors
• Submits catering orders to vendors per customer requests; follows up through delivery; documents orders and files receipts and catering requests
• Ensures desks are set up with standard furniture and cleaned for new and moving employees; creates accounts for new staff with relevant vendors
• Submits requests on an ongoing basis to facilities manager for work to be done by movers
• Assists with department initiatives as requested by facilities manager or director
• Processes security badges and photos and contributes to maintaining up-to-date database of security badges
• Serves as backup for manager in assigning facility management tickets as needed
• Follows all standard operating procedures for onboarding/offboarding employees
• Prepares monthly credit card statement and corresponding spreadsheet (catering, delivery, office supplies)
• Serves as backup for Facilities Department team members as needed
• Assists director with reporting and information monitoring as needed
• Contributes to ongoing process review and improvement
• Communicates roles and responsibilities of the department to internal and external audiences
• Available some early mornings/nights/weekends to monitor work being done by vendors and off hour Chemonics events
• Assist with Condeco seating system, meeting room and event set ups/teardowns
• Assist manager/director in monitoring sub tenant build outs
• Performs other duties as required

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.

• High school diploma required. Bachelor’s degree preferred
• Minimum one year of relevant facilities management work experience required
• Demonstrated ability to provide excellent customer service; strong interpersonal skills
• Demonstrated ability to communicate clearly and concisely orally and in writing; strong cross-culture communication and sensitivity skills
• Demonstrated ability to handle routine administrative tasks and operational issues
• Ability to multitask with strong attention to detail, organization, and time management
• Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives
• Ability to work independently and as part of a team
• Demonstrated resourcefulness in problem solving and initiative to learn new skills
• Demonstrated leadership, versatility and integrity
• Strong knowledge of MS Office applications
• Experience with Microsoft Visio strongly preferred

Apply by November 5, 2023. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

The Hourly Pay Range for this position is: $18.15 - $22.69.

An employee’s pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.

Overtime exemption status may change due to state regulatory requirements.

We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit https://chemonics.com/life-at-chemonics/our-benefits/ to find out more about the benefits this position is eligible for.

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.