Finance and Administration Assistant

Job Description

Position: Finance and Administration Assistant
Location: Bangkok, Thailand
Reports to: Senior Finance, Grants & Compliance Officer
Organisation: Southeast Asia GBV Prevention Platform Secretariat

a)   Deadline to apply: 5 December 2025

b)   Background
The Southeast Asia Gender-based Violence (GBV) Prevention Platform is an AUD$20 million Australian Government investment over five years (2024-2029) to enhance GBV prevention in Southeast Asia. The Platform is driven by a regionally led Secretariat to enhance primary prevention efforts, amplify evidence and support innovative approaches in the prevention of GBV.

c)      Summary of the Position
The Finance and Administration Assistant will play a critical role in supporting operational efficiency and compliance across finance, administration, and HR functions. The role will provide comprehensive financial and administrative support to ensure smooth functioning of Secretariat operations, compliance with donor requirements, and effective coordination between senior officers and the wider team.

d)      Scope of Work
The Finance and Administration Assistant will support financial transactions, maintain accurate records, assist in HR, procurement, safeguarding processes, and coordinate administrative and logistical tasks. The role will support adherence to DFAT and organisational policies.

e)      Key Responsibilities

Finance Support:

• Assist in processing payment requests, fund transfers, fund requests, and bank reconciliations.
• Conduct initial review, track submission and filing of partner/sub-contractor reports
• Organise and maintain accurate financial records/supporting documents.
• input data into accounting systems.
• Assist in audit preparation.
• Procurement, Administration & Logistics:
• Coordinate travel arrangements, procurement processes, and office supplies.
• Organise events/meetings/workshops and maintain filing systems.
• Assist in maintaining the platform asset register.
• Perform other related duties as may be assigned to support team objectives and organisational needs.
• HR & Safeguarding Support:
• Assist with recruitment process, onboarding, and safeguarding training.
• Assist in HR administration, timesheet, leave, and health insurance.
• Compliance:
• Assist in ensuring adherence to DFAT and organizational compliance requirements. 

f)        Required Qualifications:

• Bachelor’s degree, in Finance, Accounting, Business Administration, or related field.
• Minimum 4 years in finance and/or administration roles.
• Experience working in development sector particularly donor-funded programs. Experience working on DFAT-funded programs is a distinct advantage.
• Demonstrates strong computer proficiency, with advanced skills in MS 365 applications, particularly accounting systems, Word, PowerPoint, and Teams.
• Demonstrated commitment to feminist principles, locally led development, and inclusive practices. 
• Excellent interpersonal, writing, and coordination skills. 
• Ability to work both independently and in a diverse and collaborative team environment.  
• Proficiency in English and at least one Southeast Asian language, both written and oral. 
• Demonstrates high attention to detail and strong personal integrity.
  

APPLICATION PROCESS
This position is open for citizens of Brunei, Cambodia, Indonesia, Laos, Malaysia, Myanmar, the Philippines, Singapore, Thailand, Timor-Leste and Vietnam. We will not consider applicants from other regions/countries.
We strongly encourage applications from women in all their diversity, persons with disabilities, LGBTQIA+ individuals, and those from historically marginalised or underrepresented communities. We are committed to building a diverse and inclusive team that reflects the values of gender equality and intersectionality.

Candidates are encouraged to apply by 5 December 2025. For your application to be considered, please submit your documents to collaborate@prevention-platform.org as follows: Candidate Last Name, First Name, date, Title of the Position.

To apply, please submit the following:
- Updated CV that highlights relevant experiences and achievements vis-a-vis this job description
- Cover letter outlining your interest and suitability in the role.  

Equal Opportunity
Women and persons with disabilities are encouraged to apply. Cowater International is an equal opportunity employer. We are committed to hiring based on merit and qualifications. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.  

Salary Information
This position offers a salary within the range of AUD 3000-4000 per month, based on the successful candidate’s experience and qualifications.

For More Information For further details or to apply, please contact collaborate@prevention-platform.org or visit www.prevention-platform.org. 

Join us in driving impactful GBV prevention efforts in Southeast Asia!     

About the Organization

ABOUT US

Founded in 1985, Cowater International is a leading global development consulting company. Headquartered in Ottawa and with corporate hubs in Auckland, Berlin, Brussels, Helsinki, London, Madrid, Manila, Nairobi, Singapore and Stockholm, Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advancing equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017.