Finance and Administration Associate

Job Description

In an increasingly complex and changing world, we believe that a peaceful and engaged Asia is of critical global importance. We work with innovative leaders and communities to build effective institutions and advance path-breaking reforms. Together with our partners, we are committed to Asia’s continued development as a peaceful, just, and thriving region of the world. Informed by six decades of experience and deep local expertise, The Asia Foundation’s programs address critical issues affecting Asia in the 21st century: governance and law, economic development, women’s empowerment, environment, and regional cooperation. These are just some of the ways we encourage Asia’s continued development as a peaceful, just, and thriving region of the world.

POSITION DESCRIPTION:

The Asia Foundation’s San Francisco headquarters is seeking a Finance and Administration Associate to perform a broad range of financial, program support, and administrative duties with the Programs Unit. Reporting to the Associate Director, Programs the Finance and Administration Associate will be responsible for: providing budgetary support to various units; monitoring project financial reports; preparing and processing expense reports; maintaining award files; reviewing and editing project documents; and providing other support as needed. The ideal candidate will have excellent analytical, oral, and written communication skills, familiarity with accounting principles and software, time-management and organizational skills, and be able to use the MS Office suite, especially Microsoft Excel.

SUMMARY OF POSITION RESPONSIBILITIES:

Support includes but is not limited to the following activities (the percentage breakdowns provided are rough estimates and may vary):

Financial Management (70%):

• Generates moderate to complex annual operating budgets, expenditure projections, analysis of financial data, and forecasting.
• Reviews and reconciles monthly financial reports for projects across multiple units.
• Tracks and monitors project expenditure transactions; utilizes reports to anticipate and resolve operational, fiscal, or other discrepancies.
• Submits and reconciles expense and travel reimbursement reports for Foundation staff.
• Helps comply with the Foundation’s financial and accounting policies and procedures.
• Interprets and analyzes donor terms to ensure financial expenses and reports are consistent.
• Maintains award files and provides support in preparation of donor reports and invoices.
• Maintains databases, logs, and spreadsheets to facilitate efficient retrieval of information.
• Administers grants and processes consultant payments.

Administration (30%)

• Assists with the preparation, proofreading, and editing of reports and proposals.
• Makes routine changes to keep web pages updated on applicable sites.
• Organizes and schedules appointments.
• Provides logistical support in the planning and execution of meetings, seminars, workshops, and other events as assigned.
• Assists with coordinating events and booking travel.
• Supports modest-sized grants administered by the Programs Unit.
• Performs special projects and other duties as assigned.

EDUCATION REQUIREMENTS:

• Bachelor’s degree required. Preferred degree in Business, Finance, Accounting, Math, Economics, Statistics, or Science

SKILLS AND ABILITIES:

• Analytical and quantitative work experience preferred. Excellent Excel and MS Office skills required. Project accounting and budgeting and/or U.S. Government and international contract or grants experience highly desirable. International business experience is a plus.
• Excellent written and oral communication skills required.

• At least three years of financial or budget support/administration experience
• Must have pro-active work style, be detail oriented, and have strong interpersonal skills.
• Strong organizational skills and time management skills, with the ability to prioritize work.
• Experience using SharePoint (or ability to learn it) is preferred.
• Ability to follow directions and exercise good judgment.
• Willingness and ability to juggle multiple tasks and be a good team player.

ADDITIONAL INFORMATION:

• This is a full-time salary position with excellent benefits located in downtown San Francisco, with easy access to public transportation. This position offers a competitive salary based on experience.

WHY WORK AT THE ASIA FOUNDATION?

At a critical moment in history, you will have the opportunity to help solve some of the toughest challenges in the development sector. You will work with people who encourage learning and leadership, enhance civil society, promote constructive government engagement, advance equality and diversity, support women’s empowerment, and address environmental problems in the Asia region. You will work in an innovative environment and build lasting relationships. The Asia Foundation and its partners are unmatched throughout the region. This is an opportunity to work with and learn from some of the most accomplished leaders, influencers, and social entrepreneurs working in and with Asia today.

HOW TO APPLY

Applications should be submitted by visiting our website: http://asiafoundation.org/about/ careers/ and selecting “Regular Employment”. We will only consider applicants who provide a cover letter, resume, and submit the application prior to the deadline. The application closing date is April 30 2021. The Asia Foundation offers excellent benefits and salary commensurate with experience. We are an equal opportunity employer. Women and people of color are encouraged to apply.

**Must be legally eligible to work in the United States without sponsorship**.

**No relocation assistance will be provided for this position**.

**No emails or phone calls please**.

About the Organization

About The Asia Foundation

The Asia Foundation is a nonprofit international development organization committed to improving lives across a dynamic and developing Asia. Informed by six decades of experience and deep local expertise, our work across the region addresses five overarching goals—strengthen governance, empower women, expand economic opportunity, increase environmental resilience, and promote regional cooperation.

Headquartered in San Francisco, The Asia Foundation works through a network of offices in 18 Asian countries and in Washington, DC. Working with public and private partners, the Foundation receives funding from a diverse group of bilateral and multilateral development agencies, foundations, corporations, and individuals. In 2016, we provided $87.8 million in direct program support and distributed textbooks and other educational materials valued at $9.5 million.