Job Description
FINANCE AND ADMINISTRATION MANAGER
EL SALVADOR WORKFORCE DEVELOPMENT PROGRAM
JOB DESCRIPTION
Job Summary
The primary responsibility of this position will be accounting/financial management and office administration for an anticipated USAID funded workforce development program in El Salvador. S/he will report directly to the Chief of Party (COP) based in El Salvador. The Finance and Administration Manager will be responsible for overseeing the administrative and financial management, accountability requirements and human resources management of the office for this anticipated youth workforce development program. This position must assure the contractual integrity of all agreements entered into by the office, managing the procurement process and looking out for the interests of the organization. The Manager will provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to the organization, local NGOs, other implementing partners and implementing units. This position is a local hire position and Salvadoran nationals are encouraged to apply.
Job Responsibilities/Specific Duties
Accounting/Finance
- Ensures compliance and consistency with the organization’s policies and procedures, as well as compliance with the terms and conditions of the agreements with USAID governing the work in the office.
- Records and accounts for daily transactions, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions.
- Ensures sound cash management of local bank accounts and maintains petty cash fund.
- Processes cash disbursements in accordance with financial management policies and established approval levels.
- Processes payroll, remits tax and other government contributions and reports to local agencies.
- Responsible for full accounts payable function from procurement through payment of invoices.
- Process employee expense reimbursements.
- Ensures timely payment to all organization’s payees and maintains sufficient and complete payee files.
- Prepares monthly financial reports for the organization and internal management reports for the Chief of Party or Country Director containing budget to actual expenditure information.
- Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
- Responsible for procurement activities in accordance with the organization’s procurement policy.
- Prepares and submits reports and filings in compliance with local government laws.
- Provide assistance to program staff in office and project budget preparation.
Office Operations/Administration
- Responsible for all matters related to the operations and administration of the office.
- Ensures registration requirements are kept current at all times and files statutory returns and renewals.
- Manages office lease to make sure it is current and amendments are processed as required.
- Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
- Manages local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
- Maintains office files.
- Carries out any other tasks as assigned by the Chief of Party or Country Director and Director, Field Office Finance & Administration.
Supervisor
Daily oversight will be provided by the Chief of Party (COP) based in El Salvador.
Required Experience & Qualifications
- Minimum of a bachelor’s degree in Accounting and 10 years of relevant work experience.
- Minimum of 7 years experience working in the Country Finance Officer role on accounting/financial management of development programs with international, non-profit organizations (larger than $5 million), as well as multi-office, multi-national environment. Experience in El Salvador required. Other overseas office experience preferable.
- Three to five years experience providing administrative support to an international organization, including dealing with good procurement, contracts management, and HR related matters.
- Experience in financially managing USAID and/or other complex donor-funded grant programs is an advantage.
- Knowledge of QuickBooks multi-currency accounting software (field based accounting).
- Experience with computerized accounting and strong organizational and leadership skills.
- Excellent oral and written English and Spanish fluency required. Proficiency in local/other language a plus.
LOCATION
San Salvador, El Salvador
TO APPLY
Please submit the following documents in English by Human Resources via email to empleos.dotaciondepersonal@gmail.com with ”El Salvador–Finance & Administration Manager” in the subject line by March 28th, 2014:
To be eligible for this position, applicants must have the legal authority to work and reside in El Salvador; this position is a local hire position and El Salvador nationals are encouraged to apply.
