Finance and Procurement Manager

Job Description

Palladium seeks a Finance and Procurement Manager. S/her will play a key role in financial and procurement management and ensure that staff and management receive high quality, professional and responsive services. S/he will also implement financial and procurement management policies, procedures and systems and ensure compliance with corporate and project standards as well as maintain oversight of day-to-day financial and procurement activities. The position will be located in Phnom Penh.

Roles and responsibilities:

• Manage all financial and procurement management activities for the program including bank account and petty cash reconciliations; accounts payable; sourcing and contracting of suppliers; review and verification of invoices; data entry into accounting systems; fund transfers from Australia to Cambodia; and bank, EFT, cheque and cash payments.
• Establish and manage systems for cash and EFT payments to staff including per diems, accommodation/travel allowances, expense claims and petty cash.
• Assist with the management and implementation of grant payments to private sector operators.
• Assist with strategic financial management activities including annual budget development, financial planning and cash flowing, and financial reporting.
• Develop project-level financial and procurement management policies and procedures, manage roll-out and oversight compliance, reporting and periodic review.
• Keep informed about Cambodian taxation laws and work with senior colleagues to ensure the program is tax compliant.
• Develop and maintain effective working relationships with the 3i team and manage the provision of high quality and responsive services.
• Provide expert guidance in the costing of personnel, activities and operations.
• Organise and maintain comprehensive financial and procurement files and ensure all recording is compliant with audit, corporate and client requirements.
• Develop effective and professional working relationships with key Palladium staff in the Brisbane and Canberra offices to ensure financial management approaches comply with DFAT and company requirements.
• Train and develop local staff to enable them to use and manage financial and procurement systems.
• Manage purchasing and procurement activities including supplier management and ensure value for money.
• Work closely with the Office Manager to establish and implement the program payroll system for national staff; ensure all salary payments are accurate and timely.
• Support senior management to establish and implement policies and procedures for fraud control, anti-corruption and anti-bribery.

• Other duties as required.

Qualifications and experience:

1. Tertiary qualifications in financial management, accounting or equivalent discipline related to the roles and functions of the position.
2. Five to eight years’ experience with financial and procurement management of large, complex organisations and/or programs.
3. Demonstrated high-level experience in the implementation of financial and procurement management systems including the ability to operate accounting software, cash books, cash transfers, and different purchasing systems (cash, cheques, internet banking, purchase orders, contracts).
4. Demonstrated sound experience and solid practical understanding of VAT, WHT, income tax, and other Cambodian taxes.
5. Demonstrated record of paying attention to detail and an impeccable record of working in senior positions of trust with responsibility for financial affairs and cash handling.
6. Demonstrated high-level teamwork abilities and an ability to work in teams in a cross-cultural environment.
7. Fluent in Khmer and highly developed verbal and written communication skills in English.
8. Prior experience with DFAT projects is desirable.
9. Previous experience working in the program management office of a DFAT managing contractor is a plus.

You may view the full TOR here.

Applications must include:
1. Response against each of the essential and desirable selection criteria (up to 3 pages.)
2. Curriculum vitae/resume.
3. Name and contact details (phone and email) of three referees.
4. Please indicate where you saw the advertisement or how you learnt about this job vacancy.

Applications must be received by 5pm (Phnom Penh time) March 5, 2016.



Child protection
Palladium is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. Recruitment and selection procedures reflect this commitment and may include relevant criminal record checks.

About the Organization

Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations. Palladium is built on the idea that progress will be supported by four key pillars:

• International Development
• Strategy Execution Consulting
• Impact Investment
• Training and Events

We create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 countries.