Human Resources Associate, UKD

Job Description

Chemonics are an international development business with 5000 employees globally. We work to find life-changing solutions that transform how development can and should work. From our London office, Chemonics’ UK Division collaborates with international development partners, suppliers, and the UK government to realise a healthier, more prosperous, and peaceful world.

Since formally launching in the UK in May 2019, we have quickly established a strong and diverse portfolio of UK Aid-funded programmes, in the UK we have a team of 65 employees however are growing fast. As part of our growth plans, we are looking to define the UK’s division as its own entity and looking for a Senior Programme Associate to join the team.

HR Assoicate Overview:

As part of our growth plans, we are looking to define the UK’s business line as its own entity and, in turn, have a HR Associate opportunity. Working as part of the wider HR team, the HR Associate role is a hands-on administration role responsible for supporting all people processes that form the employee lifecycle as well as supporting the HR Business Partner with ad hoc HR issues and initiatives.

The UK team is based in London; however, Chemonics are a global company; therefore, traveling to and working from international locations may be required, as business needs dictate, to successfully manage international relationships or projects.

You will be the first point of contact for staff queries related to policies, processes, compensation, benefits, staff care, and wellness, escalating complex issues to the HRBP. Providing information related to staff care services and connecting employees and projects to resources. In addition to this, you will:

• Overseeing and issuing contracts of employment, amendment letters, ad-hoc salary, and bonus letters.
• Collaborating closely with the UK-based HR team to coordinate day-to-day HR functions and activities, supporting troubleshooting emerging issues, and developing HR workflows, policies, procedures, and programs support activities and initiatives of the UK business.
• Providing support to develop and review all HR policies and processes to ensure compliance.
• Processing invoices for vendors and managing vendor relationships.
• Establishing and maintaining strong working relationships with US HR colleagues, the Operations Team, and wider UKBL.
• Supporting UK and proposal recruitment processes, including reviewing candidate CVs, coordinating communications with candidates, scheduling interviews, conducting phone screens, and participating in panel interviews as needed.
• Processing and facilitating new hire onboarding and orientation, including new starter paperwork, obtaining employment references, and right-to-work checks.
• Coordinating employees and the operations team to facilitate all end-of-employment processes, including acknowledging resignations, calculating leave entitlements, and conducting exit interviews where required.
• Ensuring the integrity and accuracy of all people data, by updating and maintaining files, filing and computer systems, and trackers, including amendments for starters, leavers, and changes.
• Acting as an HR systems administrator and champion, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance, and liaising with system providers to troubleshoot queries as required.
• Supporting the accurate processing of monthly payroll for UK staff, including ensuring that all payroll reports are prepared and logged in time for the monthly payroll run and submitted to Finance and the payroll provider, for example, contractual variations, new starters, leavers, contractual benefits, and staff benefits.
• Supporting the HRBP with employee relations matters, including logistical administration, drafting documentation, and notetaking in relevant meetings

Key skills and experience required:

The successful candidate will be able to work well under pressure and be able to work flexibly to manage competing priorities. Preferably , you will be educated to a degree level or have relevant work experience in a similar HR capacity within a professional environment. Other skills and experience required include:

• Experience in handling routine administrative tasks associated with the employee lifecycle.
• A strong track record of understanding and guiding employees on HR policy and strategy, including experience in coaching managers through this.
• Participation in monthly payroll processes.
• Optimising the use of HR information systems and data, managing and/or making a significant contribution to changes and improvements to HR information systems and management reporting.
• Working knowledge and understanding of employment law, HR best practices, and people policies and procedures.
• Strong knowledge of MS Office applications and HR information systems.
• Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives.
• Demonstrated strong organisational skills, discretion, and ability to manage confidential information.
• Demonstrated ability to communicate clearly and concisely, both verbally and in writing; strong cross-culture communication and sensitivity skills.
• CIPD Level 3 or level 5 qualified, with evidence of continuous professional development.
• Knowledge of the FCDO and other international development funding mechanisms and their operations is strongly preferred.
• International experience preferred; experience working in an HR capacity for an international development firm is highly desired.

What we can offer:

Chemonics’ culture of collaboration and creativity is a place where everyone can grow and thrive. We believe in giving our employees the tools and resources to keep them healthy, financially rewarded, and continuously developed, supporting everyone in the pursuit of greatness. Our package offering consists of:

• We offer a competitive starting salary and benefits
• Annual leave 25 days + bank holidays, increases up to 30 days + bank holidays with service
• Pension scheme
• Private medical cover, with additional dependants’ cover offering and life insurance
• Excellent family friendly benefits (Maternity / Paternity / emergency childcare schemes)
• Enhanced sick pay and insurance cover
• Learning and development training offerings and funding
• EAP and wellbeing benefits

Job Type: Permanent, Full time

Salary: Competitive + benefits

Location: London, with hybrid working

Application Instructions:

Apply by 1 March 2023.. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)

COVID-19 Recruitment Information
Chemonics International is continuously monitoring COVID-19 activity around the world. The health and wellbeing of our staff and potential candidates is of the utmost importance to us and we continue to offer virtual interviews for all on-going recruits. On-boarding for new staff is offered in hybrid format through our Washington, D.C. and London, UK offices to accommodate remote workers.

COVID-19 Vaccination Information
Chemonics requires all US employees to be fully vaccinated.

This position is located outside the U.S.

About the Organization

Founded in 1975, Chemonics is an international development consulting firm. In more than 70 countries around the globe, our network of 5,000 specialists share a simple belief: that the challenges we face today are best solved through the right partnerships — sharing knowledge, expertise, and experience to deliver results. As part of our culture and values, Chemonics is proud to be named a “Best Place to Work” in the Human Rights campaign Foundation’s 2021 Corporate Equality Index. Where Chemonics works, development works. Follow us on Facebook and Twitter or visit us at www.chemonics.com.