Intern: Procurement and Logistics

Job Description

JOB DESCRIPTION FOR PROCUREMENT & LOGISTICS INTERNSHIP

This Intern will assist with the Procurement and logistics in compliance with VSO internal policies, procedures and donor requirements.

Key Responsibilities:

Office, houses, and equipment maintenance:

· Coordinate all accommodation process for volunteers. Ensure all Volunteers houses, and repairs are reported and dealt with quickly from start of volunteer placement to the end.

· Ensure rent payments for all houses and office done on time and database is updated with relevant information.

· Work with the operation officer to ensure fleet management, track maintenance schedule, fuel usage and vehicle scheduling as described in the field fleet management guidelines and provide monthly reports.

· Follow up on any claims and renewals of insurance policies for organisation assets

Procurement, Logistics & Asset management

· Raise purchase requests and orders, liaising with employees requesting items, finance as needed and on timely manner.

· Maintain and update preferred suppliers list

· Review the current country office assets registers and update in the light of VSO’s assets register policy and ensure a complete inventory of VSO assets is held by VSO and every asset is adequately labelled.

· Undertake local logistical duties such as booking flights, hotels and venues for workshops and accommodations.

· Assist in the process of disposal of assets and equipment.

· Perform other related duties and activities as instructed by the supervisor

Skills, Knowledge and Experience required

· Holder of Bachelor Degree in Procurement and Supply/ Logistics Management or equivalent qualifications in Business studies majoring in Procurement and Supply/Logistics

· Proficiency in Microsoft Office

· Good written and verbal communication skills (Kiswahili & English)

· Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving

· Understanding of the role of international development and more specifically of volunteering

Duration: 7 months

DEADLINE: 14 AUGUST 2022

About the Organization

VSO is an international development charity that works through volunteers. Our vision is a world without poverty in which people work together to fulfil their potential. We bring people together to share skills, creativity and learning to build a fairer world. VSO welcomes volunteers from an ever increasing range of countries, backgrounds and ages. National agencies in Canada, Kenya, the Netherlands and the Philippines recruit volunteers from many different countries worldwide and this international approach allows us to combine and learn from a rich variety of perspectives. Tackling Disadvantage at "Grass Roots" Level Ours is a very individual "people to people" approach to development. Instead of sending food or money, we send women and men from a wide range of professions who want the chance to make a real difference in the fight against poverty. These volunteers work in partnership with colleagues and communities to share skills and learning and jointly achieve change. But we have to be realistic in our expectations. We commit to long-term development goals and long-term partnerships and focus on sustainable development rather than the short-term relief of certain problems. VSO also works to address the structural inequalities and barriers that prevent people from exercising their rights. We use our experience and our supporter networks to work for changes in policy and practice - rich and poor countries - that reduce disadvantage. VSO is by far the largest independent volunteer-sending agency in the world. Since 1958, we have sent out more than 29,000 volunteers to work in Africa, Asia, the Caribbean, the Pacific region and, more latterly, Eastern Europe in response to requests from our overseas partners. At the moment we have around 1,500 people working in placements in these regions. Shared Partnerships, Shared Benefits You only have to talk to VSO volunteers to realise that they gain from their experience, personally or professionally, as much as they contribute. Many will enthuse how fascinating it was to explore a different culture at first hand. Others will point to the friendships they have made. But many will also tell you how their professional talents have been stretched, and how they have learnt new skills that will significantly enhance their career prospects on their return home. If ever it was true that "you get out what you put in", VSO is proof positive. This experience makes volunteers passionate in challenging misconceptions about developing countries. In the current climate, it is more urgent than ever that we work to achieve a global community where people of all cultures are seen as equal, learn from each other and share a common sense of rights and responsibilities as global citizens. VSO builds on this experience and passion to support a range of global education activity. To find out more about volunteering with or supporting VSO visit our website at www.vso.org.uk