JUNIOR PROCUREMENT OFFICER

Job Description

JOB SUMMARY:

The Junior Procurement Officer provides operational support to ensure procurement activities align with CARE policies, government regulations, and donor requirements, while promoting fair sourcing and best value. This role requires a working knowledge of procurement systems, contract management, and compliance frameworks. The officer supports the efficient and ethical acquisition of goods and services, contributes to strategic sourcing, conducts market and cost analyses, and collaborates with internal stakeholders to meet programmatic needs. This position offers a strong foundation for career growth in procurement and supply chain management, with opportunities to drive process improvements and cost optimization.

Procurement Process Support

• Prepare and issue Requests for Information(RFI), Requests for Quotations (RFQs) and Requests for Proposals (RFPs) in accordance with procurement guidelines and project requirements. They receive and evaluate supplier quotations to ensure compliance, competitiveness, and value for money. The officer also generates and verifies purchase orders with accuracy and attention to detail, ensuring alignment with approved requisitions. Additionally, they monitor and update order statuses and delivery schedules, maintaining clear communication with vendors and internal teams to ensure timely and efficient fulfillment.

Supplier & Contract Management

• Assist in evaluating suppliers and managing vendor relationships to ensure quality and reliability. Support contract amendments and renewals by coordinating with internal stakeholders and maintaining accurate documentation. Maintain clear and consistent communication with vendors, escalating issues when necessary to ensure timely resolution and continuity of service.

Documentation & Compliance

• Ensure that all procurement activities are conducted in full compliance with internal policies, donor requirements, and applicable procurement and local law regulations. Maintain a well-organized and auditable filing system for procurement records, supporting transparency and accountability across all transactions.

Data & Analysis

• Conduct market research and perform price analysis to support informed sourcing decisions. Assist in procurement data reporting and trend analysis to identify opportunities for improvement. Contribute to cost-saving initiatives and evaluate total cost of ownership to enhance overall procurement efficiency.

Required Qualifications:

- Associate or Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
- Functional knowledge of procurement principles, sourcing strategies, and contract management.
- Proficient with ERP systems and procurement software (e.g., SAP, Oracle, Coupa).
- 1–3 years of experience in procurement, purchasing, or supply chain operations, preferably in a nonprofit or public sector environment.
- Strong analytical and organizational skills with attention to detail.
- Effective communication and interpersonal skills to collaborate with internal teams and external vendors.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Knowledge of compliance standards including OFAC, government debarment lists, and export regulations is a plus.
- Commitment to CARE’s mission and values, with a strong sense of ethics and integrity.

Preferred Qualifications:

- CIPS(Charter Institute Procurement and Supply
- CPM (Certified Purchasing Manager) or APP (Accredited Purchasing Professional)