Job Description
About the Role
The Stores Intern will support day-to-day store activities in Malawi by assisting with stock handling, documentation, and basic inventory controls. This role is designed as a learning and support position, providing hands-on exposure to stores and inventory operations while working under close guidance from the Procurement Associate, and to ensure the correctness of inventory and adherence to standard operating procedures.
The intern will contribute to accurate stock records, orderly storage practices, and timely movement of goods, while building practical experience in supply chain and store operations
Responsibilities
Inventory Management
- Assist with proper storage and labeling of inventory to ensure items are easy to identify, track, and retrieve.
- Support routine checks on stock condition, including visibility of damages, expiry, or irregularities, and flag issues for review.
- Help maintain a clean, organized, and safe store environment in line with internal guidelines.
- Follow established store procedures and safety practices during all store activities.
Goods Receiving and Dispatch Support
- Support the receiving and dispatch of goods by helping verify quantities and basic specifications against delivery documents.
- Assist in preparing and updating documentation related to stock movement and transfers.
- Support quality checks for incoming goods and escalate discrepancies or concerns to the relevant team members.
- Coordinate with requesters and logistics teams to help ensure the timely and accurate delivery of items.
Documentation, Systems & Reporting
- With some Manager support, collaborate with Data Coordinators to ensure accurate and timely data entry.
- Assist with filing, tracking, and organizing store records and delivery documents.
- With guidance, support data entry and basic updates in inventory or tracking systems.
- Help prepare simple reports or summaries related to stock movement and store activities when required.
- The scope of the role can be expanded based on the intern’s performance and demonstrated capabilities.
Career Growth and Development
We have a strong culture of constant learning and we deeply invest in our people. You’ll have weekly check-ins with your manager, access to mentorship and training, and regular feedback on your performance. We’ll hold career reviews every one-three months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and gain rewarding technical experience.
Qualifications
Across all roles, these are the general qualifications we look for. For this role specifically, you will have:
- Proficiency in procurement and inventory management.
- Proficiency in inventory systems, storekeeping methods, and procedures is essential.
- Organized and punctual.
- Proficient in Microsoft Office.
- Very good verbal and written communication skills.
- Customer service-oriented
- Data analytical mindset and skills
- Advanced Certificate in Procurement & Supply Operations (Level 4,CIPS), or a Diploma/Bachelor’s Degree in Procurement, Business Administration, Management, or a related field
- Minimum of 1 year of experience in Supply Chain or Store Management
- Language: English required,
Preferred Start Date
As soon as possible
Job Location
Zomba, Malawi
Benefits
Interns will be provided with a reasonable stipend for the duration of their contract. Rural area-based fellows will be provided assistance in locating suitable housing.
Eligibility
This role is only open to citizens or permanent residents of Malawi.
Application Deadline
06 May 2026. We hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.
