Position Summary
The Meeting and Event Planning Intern, reporting to the Director of Special Meetings, will assist in the daily operations of the department with a focus on event coordination and administrative support. This internship provides hands-on experience in budget management, on-site event execution, and pre- and post-event coordination, offering valuable skills for a career in event planning.
Primary Areas of Responsibility
Event Coordination:
Logistics Support: Assist the Meeting Planner in coordinating logistics for on-site meetings and events, including room setup, meal arrangements, and video call management for gatherings such as the Foundation’s All-Teams monthly luncheons.
On-Site Assistance: Provide support during events, including setup, registration, and troubleshooting any issues that arise.
Guest List Management: Help the Meeting Planner collect and organize the guest list for Templeton Prize events by gathering input from internal team members. Ensure that all proposed invitees are included and verify their details for accuracy.
Administrative Support:
Budget Management: Assist in tracking the budget for special meetings, including processing invoices.
Expense Reporting: Prepare and submit expense reports, including bill-back letters for attendees of the Templeton Annual Meetings.
Card Reconciliation: Reconcile purchasing card charges using Concur.
Contract Coordination: Coordinate the contract review process by submitting contracts to the Office of the General Counsel.
Research Support: Provide administrative assistance by compiling research on Templeton Prize nominees and preparing materials for review by the Templeton Prize judges.
Criteria & Relevant Skills
Currently enrolled in or recently graduated from a degree program in Event Management, Hospitality, Marketing, or a related field, or possess relevant experience.
Strong interest in learning how an internal meeting planning department operates.
Excellent verbal and written communication skills with strong organizational abilities.
Exceptional attention to detail.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is required, with a willingness to learn new software.
Self-motivated with the ability to work independently.
A personal interest in the Foundation’s mission is preferred.
Position Details
Hybrid role requiring in-office work up to four days per week for approximately 24 weeks.
Hours will vary depending on the time of year and event schedule, averaging 15–20 hours per week, with up to 30 hours per week during peak periods.
Some travel may be required.
Disclaimer: Applications will be received until this position is filled
