Operations and Finance Manager

Job Description

About Kaizen

The Kaizen Company is an incubator for innovative, scalable solutions that address emerging market challenges and opportunities. Our proven solutions catalyze locally-driven, organizational and institutional performance improvements, and shift the development model into one that is bottom-up and ongoing. We leverage existing knowledge along with new technologies and innovative business models to support local reform that is sustained through market forces. Since our inception in 2004, we have supported over 60 education-focused local organizations such as primary schools, government agencies, vocational training entities, universities, and education non-profit organizations worldwide.

Scope and Objectives

The Kaizen Company is seeking an Operations and Finance Manager to support the anticipated Data and Evidence for Education Programs (DEEP) activity, providing a global platform for aggregating, managing, analyzing and reporting data, and evidence across USAID’s Education Strategy goals. The activity will provide support and capacity building to USAID Missions around the world as well as USAID in Washington, D.C., in establishing strong and rigorous data systems that ensure consistent and continuous monitoring and evidence building on the effectiveness of education programs. The Operations and Finance Manager will be responsible for management and compliance of all operational, procurement, administration, and financial aspects of the program, in close coordination with the Chief of Party, ensuring all deliverables are on time and of high quality.

Responsibilities

• Establish and maintain financial management and accounting control systems for program expenditures
• Remain responsible for the receipt and accountability of all funds for program (performing weekly and monthly cash checks)
• Maintain a database of accounting documents, in both electronic and hard copy
• Consolidate accounting data into a monthly return to be forwarded to Kaizen Home Ofice in electronic copies
• Prepare financial documents and vouchers required;
• Prepare weekly, quarterly, and annual fiscal report, as well as ad-hoc reports requested by senior staff;
• Provide full oversight of short-term technical assistance, procurement, and financial management, ensuring that program implementation is in accordance with USAID and Kaizen regulations, procedures and specifications
• Supervise security, procurement, database and administrative operation staff
• Coordinate with COP with Home Office Project Manager to ensure timely and efficient implementation and accomplishment of project objectives
• Travel to field locations as required and work in close collaboration with COP for trouble shooting
• Manage and oversee project inventory, capital equipment, project procurements; and issues related to office property management
• Potentially may coordinate with COP and HO, manage all human resource matters related to the program including hiring of local staff, facilitation of staff reviews, etc.
• Other duties as assigned by the Chief of Party.

Qualifications

Required:

• Minimum of Bachelor’s degree (Master’s degree preferred)
• Minimum 7 years related work experience in finance, administration, and project management for international organizations
• Experience overseeing finance and administration for a USAID-funded project
• Demonstrated capacity to supervise a complex financial management or general ledger system

Application Procedures

• To apply for this position please follow the following steps:
• Complete the online application.
• Attach your resume.
• Click on the link: Biodata AID1420-17, fill out the form, sign it, and attach/upload it to your application. You may also include other documents such as cover letter and/or a work sample.
• Submit your application, resume, completed biodata, and any additional documents.
• Please note that applications submitted by other means; or without resume and/or biodata will not be considered.

Only finalists will be contacted. No phone calls please.

About the Organization

The Kaizen Company (www.thekaizencompany.com) is an incubator for innovative, scalable solutions that address emerging market challenges and opportunities. Our proven solutions catalyze locally driven organizational and institutional performance improvements and establish communities of practice that facilitate peer-to-peer learning and the achievement of shared goals.

We leverage existing knowledge, technology, and new media, and local peer networks to support local reforms. Since our inception, we have provided support to more than 100 government, private-sector, and non-profit organizations in markets worldwide. We have created solutions that achieve outcomes across a broad range of sectors including education, governance, economic growth, environment and water, energy, and global law enforcement.