Procurement Specialist

Job Description

SUMMARY OF THE PROJECT

The Global Affairs Canada (GAC) funded project Sustainable Energy and Economic Development (SEED), aims to drive sustainable economic growth in Jordan through the accomplishment of several key results via three project pillars: (i) improved living conditions and livelihoods for women and men in the Jordan Valley and Ajloun region by introducing renewable energy and energy efficient solutions at a household level thereby decreasing the share of household resources devoted to energy and increasing income generation opportunities; (ii) increased skills and employment prospects for workers in Jordan’s renewable energy and energy efficiency (RE&EE) sector; and (iii) a stronger enabling environment for the growth of a robust RE sector in Jordan.

The project will: help improve livelihoods for women and men in the Deir Alla and Ajloun regions; increase employment opportunities for skilled workers in Jordan’s renewable energy and energy efficiency sector; and strengthen the enabling environment for the growth of a robust renewable energy sector.

The project started in 2016 and will be completed in September 2021.

SUMMARY OF THE POSITION

The Procurement Specialist will work in close consultation with the Project Team Leader, the Accountant and Cowater HQ to coordinate and support procurement of major (substantive) goods and small works required by the project during the remaining period between December 2020 and September 2021. S/he will complete all ongoing procurement activities and plan and carry out fair and competitive selection processes for any upcoming procurements in compliance with Cowater, GAC requirements, Jordanian and international best practices. The Procurement Specialist’s work will emphasize transparent, accountable and efficient procurement processes, which strive to maximize value for investment.

Reports to: Team Leader

KEY RESPONSIBILITIES

Procurement expertise and technical assistance to the SEED project, including but not limited to:

• Work with the Team Leader, Accountant and Cowater HQ to develop and/or update procurement guidelines, bidding documents, appropriate standard forms and templates in compliance with standard Jordanian, Government of Canada and international procurement standards and norms.
• Work with the Team Leader, Accountant and Cowater HQ to design procurement plans and timelines for goods, and small works required for the project.
• Survey relevant markets as needed to determine the availability of vendors, contractors, suppliers, or individual consultants that meet the project’s needs and standards.
• Assist the project team in developing technical specifications, TORs, evaluation criteria.
• Assist in the preparation of purchase orders, subcontracts, consulting agreements, technical or administrative work orders or letters of agreement.
• Develop evaluation grids, letters of invitation, and evaluation report templates.
• Obtain quotations from potential suppliers and contractors within or outside of Jordan (as required) to maximize value for investment for the procurement of required goods and small works.
• Assist the Team in evaluating proposals based on cost, quality and other relevant criteria, negotiate the most favourable terms possible for the project, and recommend the preferred supplier/contractor.
• Manage the different guarantees (bid securities, performance securities, warranties, etc).
• Monitor the progress of the selected suppliers/contractors in delivering goods and small works to ensure timely, and quality.
• In consultation with the Team Leader, manage any contract change and amendments.
• In consultation with the Accountant, ensure timely payments to suppliers and contractors upon contractual terms.
• Organize and maintain digital and physical archive: manage proper files and updated records for the project’s procurement and administration section, for any audit purpose.
• Carry out all tasks with highs level of professional integrity, ethics, accountability and dedication to upholding ethical standards.
• Carry out all responsibilities a fair, impartial and transparent manner while maintaining a professional and solutions-oriented attitude.
• Undertake any other relevant tasks as directed by the Team Leader.

It is anticipated that the consultant will conduct missions to Jordan if the situation permits.

JOB REQUIREMENTS

Education:

• Bachelor or Master’s degree in procurement, accounting, business administration or field related to international development.
• Internationally recognized procurement certifications is an asset.

Minimum Experience:

• At least 15 years of international experience in procurement for multi-year development projects of $10 million Canadian dollars or more.
• Experience managing contracts and suppliers.
• Experience preparing procurement plans and documentation systems.
• At least 10 years of experience in procuring equipment, machinery, and tools, and expediting and managing international imports in the Middle East, preferably in Jordan.

Essential Skills:

• Demonstrated ability to work effectively with diverse stakeholders.
• Fluency in English.
• Experience working in the MENA region, most preferably in Jordan, procuring PV installations and equipment for solar farms and household level PV systems, is considered an asset.

APPLICATION PROCESS

Candidates are encouraged to apply by Dec. 17, 2020/as soon as possible.

For your application to be considered, please upload your documents as followed: Candidate Last Name, First Name, date, Title of the Position.

We thank all applicants, however only those shortlisted will be contacted.

About the Organization

With more than 34 years’ experience, Cowater International is Canada’s global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our award-winning work and recognition as one of Canada’s Best Managed Companies in 2017, 2018 and 2019. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec, Paris, London, United Kingdom and Nairobi, Kenya in addition to project offices in a wide variety of other locations across Sub-Saharan Africa and Asia.

We thank you for your interest in building a better tomorrow with Cowater International.