Job Description
Dutystation: Port Moresby, Papua New Guinea
Functional responsibilities
1. Assist NDOH to strategize and initiate procurement and outsourcing, provide procurement surge support to NDoH - Provide technical assessment on development projects, identify and propose to NDOH nonecore activities potential for outsourcing and do business casing with detailed Cost Benefit Analysis.
- Advise on appropriate procurement modalities and instruments to apply based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
- In consultation with the NDOH Manager, provide information and guidelines on the formulation of policies on commercialization and outsourcing of NDOH non-core activities.
- Provide advice to PHA’s on matters concerning procurement services, procurement planning, coordination and management in compliance to the National Procurement Act and the Public Finance Management Act.
- Provide support in the development of Statement of Requirements (SOR) for non-capital projects, Request for Proposal (RFP), Request for Information (RFI) and Scope of Works (SOW) for capital projects.
- Creation, implementation and oversight of proper monitoring and control of procurement processes including receipt of quotations, bids or proposals, evaluation, negotiation of contracts including Purchase Orders in full compliance with appropriate rules and regulations.
- Ensure the projects incorporate and are consistent with public service policies, management directives and policies including OH&Sand environment.
- Assist NDOH Manager with development of costed implementation schedules of the Health Sector Development Budget in line with the NHP 2021-2020, PNGDSP, PNG 2050 Vision and provide updated for annual budget purposes.
- Assist NDOH Manager with Planning and development of annual procurement plans from the approved annual implementation plans developed by the Planning Branch.
2. Support to NDoH’s Commercial Support Services Branch in its role as the Secretariat of the NDOH-led Special Procurement Committee and with completing procurement oversight and good governance during Technical Evaluation processes and Committee Meetings - Assist the NDOH’s Commercial Support Services Branch in its role as the Secretariat of the NDOH-led Special Procurement Committee, helping to set up the system for efficient preparation, undertaking and follow-up of the meetings. If needed, the incumbent from UNOPS may be present as a non-participating observer during Committee Meetings, to support learning purposes and provide feedback on the implementation of procedural aspects discussed during evaluation meetings.
- Assist the NDOH with completing procurement oversight and good governance during Technical Evaluation processes and Committee Meetings.
3. Provide advice on the implementation of procurement and contracting strategies, and development of plans for goods, services and works - Provide advice on best practice in managing procurement processes and professional contracts for the acquisition of goods, services and the construction of works, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures.
- Provide advice on suitable procurement strategies, policies and plans - applying expertise in market intelligence matched to business requirements.
- Support the development of a system for oversight and supervision of the implementation and results of strategic and routine procurement work plans , covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
- Assist manager to develop and plan post procurement audit on selected major procurements and capital works projects on a bi-annual basis or as and when required in accordance with relevant regulatory requirements.
- Assist manager ensure of and assist internal and external audit of contractor performance and NDoH contract management compliance.
4. Support improvements to NDoH’s procurement processes and inventory management - Analyse existing systems and determine the requirements to achieve a robust system for planning and tracking NDOH procurement over the procurement life cycle with an emphasis on contract management and capacity development outcomes.
- Plan, organize and develop an “Asset Inventory Management System” for NDOH lands, buildings, infrastructures and static plants.
5. Knowledge building and sharing - Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.
- Coach and mentor junior staff and guide them in their duties.
- Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
- Develop training tools, standard operating procedures and other guidance documents to ensure sustainability of training and systems changes.
Impact of Results
The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations. Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area
Education/Experience/Language requirements
Education: - Minimum advanced university degree (Master’s or equivalent) or higher degree in engineering, procurement, health management, or related field is required.
- A combination of a Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
Experience: - A minimum of five (5) years of procurement, supply chains or a related field in the public or private sector in combination with a master’s degree is required.
- Knowledge of project development and implementation, experience in Government procurement systems and processes is an asset.
- Familiarity with the National Procurement Act, Professional Engineers Acts & Regulations, Public Service Management Act 1995, and Public Finance Management Act 1995, is preferred.
- Relevant experience with PNG national systems is preferred.
Language Requirements:
- Full working knowledge of English language is required.
About the Organization
TOGETHER, WE BUILD THE FUTURE
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve peace and sustainable development.
We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
