Programme Assistant

Job Description

Dutystation: Geneva, Switzerland

Functional responsibilities

The Programme Assistant works closely with and under the supervision and guidance of the GDF Chief, and in collaboration with GDF and other STBP staff, to support efficient implementation of GDF programme(s) assigned through a range of actions contributing to planning, office, and logistic management and monitoring of programme(s) activities.

In performing her/his work, the Programme Assistant promotes a quality and results-oriented approach, and works closely with the STBP Operations Team to exchange information and ensure consistent service delivery.

• Provide support in programmes’ planning and day-to-day activities.

• Provide support in local programmes office management, logistics and administrative matters.

• Provide support in maintenance and sharing of the programmes filing system and different programme registers.

• Support administrative processes, such as procurement processes, grant application and evaluation processes, communicating different administrative information to programmes team, beneficiaries, suppliers and administrative monitoring of contracts.

• Provide support for the programmes’ communication and visibility activities in full conformity with the donors’ regulations and guidances.

• Provide travel support for staff and consultants, as well as event management support, including logistics, preparation of participants’ list, invitations, agenda, presentations, attendance sheets, travel arrangements and other.

• Support in donor reporting - prepare initial drafts, collect and sort data from internal sources.

• Support planning the programmes’ meetings (as required) and prepare respective minutes/protocols of the meetings.

• Assist in follow up of engagement of programme consultants and submission of related time sheets and monitoring files

• Manage and prepare all supporting documents related to different payments and their monitoring.

• Support procurement and finance related activities.

• Preparation of simple correspondences and communications, when needed.

Education/Experience/Language requirements

• Minimum of secondary school education or equivalent is required. A Bachelors degree or higher qualification is an asset and may be accepted in lieu of requisite years of experience

Experience:

• At least five years of experience in programme support or other closely related experience is required;

• Experience working in health programs is an asset;

• Knowledge of UN systems and procedures, as well as experience in the UN system would be an asset

Language Requirements:

• English fluency (read/write/speak) is required.

• Knowledge of other UN languages is an asset.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.