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Request for Quotation
RFQ # 1801- 045
USAID Government Accountability Initiative
The Government Accountability Initiative (GAI) implemented by Checchi and Company Consulting, Inc. (Checchi) is a four-year United States Agency for International Development-funded project with the overall objective to strengthen the capacities and connections of key Serbian stakeholders resulting in increased government accountability at the national and local levels. The project is structured around three components: Local Government Accountability, Independent Oversight Institutions, and Adjudication of Corruption Cases. GAI counterparts include the State Audit Institution (SAI), the Anti-Corruption Agency (ACA), local governments, specialized anti-corruption courts, and civil society organizations.
It is Checchi’s intention to award a Firm Fixed Price (FFP) type subcontract for this work. Under an FFP subcontract, the Subcontractor is responsible for providing specified deliverables by a stated completion date, and for a fixed price. Subcontractor shall develop all materials, provide labor, and shall do all that is necessary for the satisfactory and timely performance of the Statement of Work as set forth below.
Statement of Work
Program Budgeting Expert
The Government Accountability Initiative (GAI) is a four-year United States Agency for International Development-funded project with the overall objective to strengthen the capacities and connections of key Serbian stakeholders resulting in increased government accountability at the national and local levels. The project is structured around three components: Local Government Accountability, Independent Oversight Institutions, and Adjudication of Corruption Cases. GAI counterparts include the State Audit Institution (SAI), the Anti-Corruption Agency, local governments, specialized anti-corruption courts and public prosecutors’ offices, and civil society organizations.
Within GAI’s Component 1 – Local Government Accountability, the project supports efforts to increase public participation in local government decision making and oversight and enhance the transparency and accountability of LSGs operations. Technical assistance is provided to 25 counterpart LSGs, selected through three open calls, to increase anticorruption efforts, transparency, and public participation; improve government responsiveness in public services delivery; strengthen local budgeting and finances and institutionalize whistleblower protection programs and public procurement accountability.
GAI supports the City of Kragujevac to advance local budgeting by improving transparency, public engagement in budget preparation and enabling better budget oversight. Within that effort, GAI intends to provide support for improvement of program budgeting by standardizing performance measurement.
Program budgeting at the level of local governments was introduced in 2015 and based on Ministry of Finances (MoF) Instructions for program budget development from 2014. This type of public budget includes defining programs/projects that will be financed from the local budget, with a clear set of elements that should enable transparent and comprehensive oversight of budget spending. Besides goals and activities, each program/project should contain measurable indicators to be used both for budget monitoring and evaluation, i.e., for obtaining information on whether and to what extent each program/project fulfills goals defined at the beginning of the process. In 2017, MoF published Instructions for program budget monitoring, evaluation, and reporting in order to help public entities to track program budget performance. In 2018, the MoF developed a form for reporting on program budget performance for local governments. Since this is a relatively new mechanism, local governments lack sufficient capacities and knowledge to implement it properly. In addition, this form is related to reporting from local governments to MoF and not to the public. Therefore, there is a need to improve this process not only because of the obligation of local governments toward central level institutions, but also for the purpose of enabling the public to be informed about performance of the local budget and to take an active role in its oversight. Besides improvement of budget performance, technical assistance in this area should also improve program budgeting in general, since performance measurement cannot be done properly if previous steps (defining programs/projects, goals, activities, and indicators) are not being developed in a way to enable the budget performance evaluation.
Tasks and Methodology
The Subcontractor is expected to provide the following services:
· Assess the program budgeting process in the City of Kragujevac. Assessment should include at least two of the latest program budgeting cycles and should consider whether and to what extent budgeting process is complied with MoF requirements given in Instructions for program budget development and with Instructions for program budget monitoring, evaluation, and reporting.
· Provide recommendations to improve performance measurement in the City of Kragujevac.
· Prepare and deliver training for the representatives of the City of Kragujevac that should include, at the minimum:
1. General experience in using performance measurement in budget processes in the public sector, in different level of governance.
2. Use of performance measurement in LSG program budget cycles (preconditions, obstacles, steps in implementation, impact on efficiency of the budget process, etc.). The subcontractor should explore and present examples of budget performance measurement at the level of local governments.
3. Recommendations for improvement of the use of the performance measurement in program budgeting in the City of Kragujevac (in the planning phase, in the implementation phase, in the control and evaluation phase).
1. Training for local budget performance measurement with training material (in Serbian).
2. Recommendations to improve performance measurement model used by LSG for the City of Kragujevac (in Serbian).
3. Final Report in English.
Period of Award
The work must be completed by May 31, 2021.
This is a Senior level position.
· Education – A University degree in the field of economics, finances, public administration, business administration, or another relevant field.
· Prior Work Experience – At least 10 years of professional experience in finance, good governance, accountability, and anticorruption, with at least 5 years of direct work with local self-governments in Serbia in improving local finances, transparency, public participation, and interaction with local community.
· Language Proficiency / Communication Skills – Must have excellent oral and written communication skills.
· Job Knowledge – Strong understanding of organization and functioning of local governments and the local finances and budgeting combined with understanding of transparency, public participation, and communication with various audiences regarding budget and other local public policies. Experience with organization and facilitation of public hearings is highly desirable.
· Skills and Abilities – Ability to bring a wider perspective in oversight of free access to information of public importance. Ability to use various computer software (e.g. PowerPoint, Word).
Quotations will be evaluated on the following criteria:
1) Qualifications for the technical assignment. Finalists may be interviewed, and interview results will be considered in evaluation.
2) Successful completion of similar assignments and overall past performance.
3) Financial offer.
Instructions to Offerors
1) Agree to the completion date
2) Submit a curriculum vitae(s) and a cover letter describing directly relevant experience with references.
3) Submit a financial offer for the assignment (in US dollars) presented per deliverable (see table below).
When calculating your financial offer, the offeror should include all anticipated costs for the assignment such as labor, travel, accommodation, and Defense Base Act insurance. Please be advised, DBA insurance is mandatory for all subcontractors at their expense. DBA insurance is 2% of labor costs. DBA insurance cannot be added to the cost afterwards or be reimbursed.
Any airfares should be for the lowest cost economy class and Fly America compliant.
4) The application should reflect the contracting party – entity or individual; the subcontract will be signed with the entity/individual indicated in the application
5) Offers should be submitted electronically to GAI Project Office in Belgrade, Serbia, to the email address: GAI-Belgrade@checchiconsulting.com, no later than January 29, 2021 5 p.m. (CET).
NOTE: Submission of a CV(s) alone IS NOT a complete application. An application must include a Financial Offer in a format provided below. Failure to provide the required information will result in your not being considered for this assignment.
Requests for clarifications may be sent to firstname.lastname@example.org by January 21, 2021 and answers will be posted on https://www.odgovornavlast.rs by January 25, 2021.
Financial Offer: $
Must be completed by offeror.
Fee per deliverable (including labor and DBA insurance)
Travel-related costs (including airline, hotel and per diem)
Recommendations to improve performance measurement in the City of Kragujevac (in Serbian).
Training for local budget performance measurement in the City of Kragujevac, with training material (in Serbian).
Final Report in English.
 When calculating your financial offer, the offeror should include all anticipated costs for the assignment such as labor, travel, accommodation, and Defense Base Act insurance. Please be advised, DBA insurance is mandatory for all subcontractors at their expense. DBA insurance is 2% of labor costs. DBA insurance cannot be added to the cost afterwards or be reimbursed.
Any airfares must be Fly America compliant. We base estimates for reasonable cost on economy class airfare and daily fees not exceeding the USAID maximum rate.