The Madagascar Project Office is responsible for managing a large portfolio of projects. UNOPS activities range from tailor-made administration, operations, human resources, and logistics support for the implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners to facilitate effective procurement, supply, and financial management. Partners include FIDA, the European Union, the World Bank, and UN agencies such as UNICEF. It provides project management services, including design, implementation, monitoring, and evaluation. It also offers funds management, loan and grant administration, public, building local capacity markets, training, and technical assistance.
The Madagascar Project Office operates as an integral part of the NAMCO Office management structure.
This position is open to internal candidates only.
The PMO Analyst will have a primary reporting line to the Lead PMO in Tunisia and the Head of Office of Madagascar as a secondary. The Lead PMO will provide broad supervision and guidance.
The role is based in Antananarivo and is responsible for supporting NAMCO program monitoring, reporting, quality assurance, and knowledge management. In particular, its responsibility is to ensure that project management policies, processes and methods are followed and practiced according to the organization’s standards, while acting as the overall Project Assurance capacity within the business unit on behalf of the Head of Program (Executive). The PMO strongly contributes to moving the Hub toward achieving its mission-focused goals and objectives.
He/she identifies probable program issues that may need attention, supports in problem analysis and solution identification as necessary, and assists the Lead PMO and the Head of Office in problem resolution as per action items assigned.
Summary of functions:
Program Monitoring
Program Reporting
Quality Assurance
Knowledge Management
Program Monitoring
Provides appropriate levels of programmatic management and administrative support to the Programme Management regarding all ongoing project activities in Madagascar, identifies and suggests aggregate program-level risks
Assist in creating hub-level delivery forecasts.
Provide routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP systems as required.
Identify operational, administrative, financial and other bottlenecks that may impede program delivery; recommend solutions; and take appropriate remedial action as assigned
Projects Set-up and Closure
Facilitate the development of high-level programme/project plans, including the collation of lower-level plans into programme/project-level milestones for the portfolio under her/his responsibility.
Develop, track, and maintain dependencies.
Liaise closely and support the Head of Support Services in all project assets and finance-related issues.
For project closure purposes, acts as (or nominates and supervises) a focal point between the Hub and donors throughout the process.
Oversee and coordinate all project closure activities, ensuring appropriate disposal of project assets, timely and effective final (operational) reporting, initiation of financial disbursements as appropriate during Defects Liability Periods, updating of information on the UNOPS Management Workspace (MWS), and effective handover of closed projects to UNOPS HQ for financial closure processes
Program Reporting
Compile, consolidate, and analyze relevant program data
Ensure that records of program files and other supporting documents are efficiently kept for audit and review processes
Within the context of monitoring and evaluation, ensure all projects submit and regularly update specific milestones and targets for the duration of projects’ life-cycles, and track progress, or otherwise, against such information.
Contributes to the creation of program-level delivery exception reports
Provide editorial support to projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients’ expectations.
Quality assurance
Work with internal audit and finance to ensure the programme in Madagascar complies with audit requirements.
Work with procurement/purchasing personnel to ensure effective interface with suppliers’ quality systems.
Ensure compliance with UNOPS-defined standards for programme/project management for the portfolio under her/his responsibility
Coordinate quality reviews of programme/project documents and deliverables.
Provide quality control for management products (project documents, reports, etc.).
Supports key stakeholders to continuously identify and improve operational processes relevant to project implementation.
Knowledge management
Actively interact with PMs and the wider PM community to share case studies, lessons learned, and best practices
Support the coordination of communications.
Assist in ensuring UNOPS HR, Finance, and Procurement policies are understood and adhered to
Assist in assessing the capacity of the national personnel and help develop a capacity building strategy and plan to address the knowledge/skills gap.
