Programme Management Officer

Job Description

Dutystation: Antananarivo, Madagascar

Functional responsibilities

The Programme Management Officer will have a primary reporting line to the PMO Team Lead.

The role is based in Antananarivo and will be supporting the PMO team in program monitoring, reporting, quality assurance and project Set-up and closure.

Summary of functions:

1. Program Monitoring and Reporting

2. projects Set-up and closure.

3. Quality Assurance

4. Knowledge management

• Assist the PMO lead, in collaboration with the project managers, in creating office-level delivery forecasts

• Participate in the routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP systems as required.

• Contribute to the preparation of the regular project reports in accordance with donor guidelines for reporting.

• Contribute to the regular review project status, evaluating performance criteria (scope, cost, schedule and quality).

• Maintain diaries and progress reports as required by UNOPS standard procedures.

• Participate in the routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities, in line with logical frameworks

• Contribute to the development of the programme/project plans,

• Liaise closely with the Finance unit regarding all project assets and finance-related issues.

• Coordinates the process of project closure across the hub.

• Ensure appropriate disposal of project assets.

• Ensure timely and effective final (operational) reporting and initiation of financial disbursements as appropriate during the Defects Notification Period.

• Ensure the updating of information on the UNOPS MIS, and effective handover of closed projects to UNOPS HQ for financial closure processes.

• Coordinate, organize and document meetings of the project boards and other programmatic meetings and events under the programme

• Conduct regular financial variance analysis for the hub programmes and projects.

• Ensure compliance with UNOPS-defined standards for programme/project management.

• Provide support to Programme and Project Managers with planning and execution of project deliveries according to best practices.

• Collaborate with Programme and Project Managers to ensure the implementation of standard Project Management processes and tools.

• Contribute to the quality reviews of programme/project documents and deliverables.

• Contribute to quality control of management products (project documents, reports, etc.).

• Participate in, and advocate PMs’ participation in, relevant Communities of Practice.

• Contributes to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner.

• Performs other related duties as assigned.

Education/Experience/Language requirements

• A minimum of 1 year relevant professional experience, specifically in the field of Program/Project Oversight and Operations Support is required
• Experience and demonstrated knowledge of UN rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations is an advantage.
• Experience in the usage of modern IT and office applications and software is required.
• Experience in a multi-cultural environment is an advantage.

About the Organization

TOGETHER, WE BUILD THE FUTURE

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people and embrace diversity and are committed to equal employment opportunities. Our workforce brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries from a range of backgrounds, and languages and have different gender identities, sexual orientations, and abilities.

We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.