Project Management Support - Associate

Job Description

Drive impactful project outcomes through expert planning, coordination, and stakeholder collaboration.

Hub Context (AMM UNOPS Amman (AMMMCO)

Established in 2004, the UNOPS Amman Multi-Country Office (MCO) provides strategic and operational support to partners across Jordan, Syria, Lebanon, Iraq, Yemen, and the Gulf countries. The MCO delivers solutions that address development, peace, and humanitarian challenges through infrastructure, procurement, project management, and human resources services. Working in close collaboration with national governments, UN agencies, and donors, the office supports efforts to advance the Sustainable Development Goals. Its portfolio includes large-scale operations focused on improving essential services, strengthening national systems, and enhancing resilience in complex and fragile settings.

Regional Context (MR Middle East Region (MR)

The UNOPS Middle East Region (MR) provides strategic leadership, performance oversight, and support to UNOPS operations across Iraq, Jordan, Lebanon, Syria, Yemen, and the State of Palestine. MR is responsible for positioning UNOPS as a key development partner in the region through high-level engagement with regional bodies, UN coordination mechanisms, development banks, donors, and intergovernmental organisations. By fostering strategic partnerships and promoting operational excellence, the region supports country teams in delivering sustainable solutions to complex development, peace, and humanitarian challenges.

Job Specific Context

This position operates within the Nexus Response Mechanism (NRM) project in Syria, supporting project management activities to ensure efficient and effective project implementation. The role involves assisting with project planning, monitoring, reporting, and coordination with various stakeholders in a challenging environment. 

The Nexus Response Mechanism (NRM) is a flagship EU-funded initiative managed by UNOPS under the DG MENA (The Directorate-General for the Middle East, North Africa and the Gulf) framework. NRM will contribute to resilience and sustainable development in Syria through linking immediate humanitarian relief with long-term socio-economic development. The project objectives are: 

• Reduce Vulnerability by addressing immediate needs through programmes that simultaneously build long-term resilience, with particular attention to areas affected by repeated displacement and infrastructure damage.

• Enable Sustainable Recovery and Stabilization by creating the Nexus, linking humanitarian assistance with early recovery and development interventions that promote human rights, inclusive governance, and social cohesion, ensuring that interventions are context-sensitive and conflict-informed.

Facilitate Returns by creating the physical and economic conditions necessary for the durable return of displaced Syrians and returnees to their homes, while prioritizing safety, social cohesion, and equitable access to services.

The Project Management Support Associate provides substantive support to the planning, coordination and delivery of project activities. The role collaborates closely with project stakeholders to maintain effective coordination, facilitate operations and ensure activities are delivered efficiently in line with the project’s results framework and internal processes.

Planning and Preparation

• Support senior technical leads (e.g. lead engineers) or project managers in stakeholder engagement, training needs assessment, and development of capacity-building programmes.
• Contribute to budget preparation, procurement processes, and identification of risks with mitigation measures. 
• Assist in drafting project agreements, amendments, and budget revisions in consultation with relevant stakeholders.

Training and Implementation Support

• Coordinate logistics for training sessions, workshops, and meetings (venues, materials, accommodation, catering, assessments, certification)
• Support the development of training materials and the integration of thematic inputs into delivery.
• Liaise with service providers, retainers and project stakeholders to ensure effective project implementation.
• Facilitate internal and external communications to minimize operational disruption and maintain consistent project delivery.

Monitoring, Reporting and Compliance

• Develop and update monitoring tools, progress tracking sheets, and risk/ issue registers.
• Collect, prepare and archive documentation related to training and project activities.
• Contribute to drafting and quality assurance of reports, meeting minutes, and donor/partner submissions.
• Track project milestones and alert managers on deadlines and reporting requirements.
• Ensure compliance with UNOPS policies, procedures and donor requirements.

Operational and Logistical Support

• Coordinate procurement, travel, transport and inventory management in support of project operations.
• Support HR-related project requirements (e.g. drafting terms of reference for positions, monitoring deliverables, recruitment activities, etc).
• Manage project files, shared drives, and document management systems to ensure real-time tracking and accessibility.

Knowledge Building and Sharing

• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.

About the Organization

United Nations Office for Project Services