Purpose of the role:
The Foundation currently manages a portfolio of programs across Fiji, Kiribati, Nauru, Papua New Guinea, Solomon Islands, Vanuatu and Timor-Leste. With no country offices in these locations, The Foundation works in close partnership with Ministries of Health, research institutes, intergovernmental agencies and other non-governmental organisations to deliver projects.
The Pacific and Timor-Leste (PTL) portfolio is entering a key phase of transition and sustainability planning, with an emphasis on strengthening local capacity and, where relevant, supporting the handover of activities to national Ministries of Health and other partners.
The Project Officer (PO) will play a central role in supporting this work across a diverse portfolio of projects, including the transition of the Pacific Trachoma Program, and other initiatives across the Pacific and Timor Leste. The role will work with the PTL team to coordinate project activities, support contract management, monitor and report on progress, ensure risk and compliance requirements are met, and contribute to knowledge capture and lessons-learned processes. The PO will also help maintain strong relationships with a wide range of stakeholders to safeguard the impact and sustainability of The Foundation’s work in the region.
Key Responsibilities:
1. Work with the Program Coordinator and Program Manager to support delivery of the Pacific and Timor-Leste portfolio, including activities related to the transition of the Pacific Trachoma Program and the sustainable handover of activities to Ministries of Health and other partners.
2. Contribute to the design, implementation, and reporting of program activities, including preparing inputs for internal and external reporting requirements.
3. Leads Annual Reflections processes
4. Organise and support key meetings with a diverse array of stakeholders, including MOHs, WHO, research institutes and NGOs, including taking notes and tracking actions
5. Work alongside the Global Operations Coordinator and other cross divisional support roles to ensure they have the information and instructions they need to do support tasks
6. Provide back-up operational support as needed, including registering contracts and purchase orders
7. Undertake desk-based research of expert material to inform program development, policy and practices
8. Assist in drafting briefs and presentations for government, donors or other audiences
9. Maintain project and partner records and files through platforms such as Sharepoint and Accelerator
10. Upload program and CO photos and associated child consent forms to FHF internal platform, PhotoShelter
11. Carry out other duties as requested by the manager to support the effective delivery of the Pacific and Timor-Leste portfolio
Essential Experience:
• Experience within a Project Officer role, preferably within a similar context
• Knowledge of end-to-end project management principles in a Program context, including budgeting and reporting.
• The ability to work in a diverse work environment.
• Proven ability to influence and work with multiple internal stakeholders and communicate your needs and context effectively.
DEADLINE: AUGUST 28, 2025
