The Security Associate works under the guidance and supervision of the Senior Security Officer, within the Jerusalem Security Unit and Gaza sub-office and in close coordination with the Programme Managers and the office management team. S/he provides a comprehensive range of specialized and administrative support services for the management of security and safety operations. The Security Associate promotes a client-oriented approach consistent with UNOPS rules and regulations and UN Security Management System policies. S/he is responsible for resolving security related issues and information exchange in a timely fashion.
The Security Associate provides a broad range of administrative and specialized support services to ensure the effective management of safety and security operations. The incumbent assists in promoting a proactive client-oriented approach in line with UNOPS’ policies and procedures and United Nations Security Management System (UNSMS) standards. The role helps to facilitate timely information exchange and supports the resolution of security-related issues to ensure a safe and secure operating environment.
Security Operations Support
Gather, verify and update security information and data to support the analysis of security situations, including preparedness levels, risk assessments, and the development of security plans and self-assessment programmes for mandatory mitigation measures.
Maintain accurate and up-to-date personnel lists and information related to UNOPS offices, residences, project sites, security focal points, and the warden system to support implementation of the office security plan.
Undertakes routine follow up action on security issues on behalf of the supervisor and informs supervisor of status.
Administratively supports the organization of training courses on security awareness and preparedness, and may participate as a resource.
Conducts basic elements of security briefings to newly arrived staff, as required.
Disseminate relevant information and updates on the security situation within the country or designated areas of responsibility.
Compile and tabulate data and survey results to support the monitoring and reporting of compliance with required security mitigation measures at the duty station.
Document and assist in the reporting of security incidents affecting personnel, offices and assets.
Represent UNOPS, when required and authorized, at Security Cell meetings to record discussions and share routine information with relevant stakeholders.
Follow up on routine security-related actions on behalf of the supervisor and provide updates on progress and outcomes.
Provide administrative support for the organization of security awareness and preparedness training, and assist as a resource person when required and advise Gaza personnel on routine security procedures, communication channels and focal points, as required in Ad-hoc situations after consulting with FSA as guided and advised by Senior Security Officer and as needed independently in emergencies and during poor communications or disconnection with FSA, Jerusalem office or local UNDSS office.
Conduct basic security briefings for newly arrived personnel, as assigned.
Offer guidance and information to personnel on routine security procedures, communication protocols, and designated focal points.
Administer security clearance processes, including requests for access to UNOPS compounds and facilities.
In the absence of the Field Security Advisor, Security Senior Associate, or functional supervisor, coordinate closely with the United Nations Department of Safety and Security (UNDSS) office to provide information and support related to UNOPS security matters.
Plan missions and act as Convoy Commander as requested by SSO based on office need and absence of Field Security Advisor( FSA ) or based on urgent request by the last.
Operations
Provide general administrative and logistical support for the work area, ensuring effective information flow and timely follow-up on correspondence, initiatives, and queries with internal and external stakeholders, including Security Focal Points of UN agencies and UNDSS.
Organize meetings and briefings; arrange appointments; receive visitors; handle and screen telephone calls; respond to routine queries with discretion; and take minutes or notes at meetings as directed by supervisors.
Prepare a variety of documents, reports, tables, databases, and charts, applying appropriate technical and formatting skills.
Facilitate emergency communications by operating specialized data and communication equipment, including satellite phones, VHF radios, Vehicle GPS tracking systems, etc
Support mission planning and submissions as directed by supervisor and office management..
Maintain organized and secure files and records, including routine and confidential correspondence, ensuring the safeguarding of sensitive information.
Knowledge Building and Sharing
Support the organization, facilitation and delivery of training and learning sessions on security topics.
Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned from the implementation of security projects/ initiatives.
Conduct research on security-related topics and contribute to the drafting of reports, summaries and briefing notes
Team Management
Facilitates the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provides oversight, ensuring compliance by team members with existing policies and best practices.
Liaise and follow up with 3rd Party contractors security focal point and required support for maintaining on an approved level of safety and security by 3rd party entity that serves UNOPS office in Gaza.
Follow up security team or 3rd party contracted security team services and manage all administrative requirements including the rostering, attendance and leave plans of the security guards.
