Dutystation: Damascus, Syrian Arab Republic
Functional responsibilities
Summary of Key Functions:
Provision of reliable and secure driving services
Proper use of vehicle
Carry out radio check when required
Day-to-day maintenance of the assigned vehicle
Availability of documents/ supplies
Immediate action in case of an accident
Provides reliable and secure driving services by a) driving office vehicles for the transport of Regional Director/Head of Office, other high-ranking officials and visitors b) collecting and delivering mail, documents and other items; and c) meeting official personnel at the airport and facilitating immigration and customs formalities as required.
Ensures proper use of vehicles through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
Ensures the day-to-day maintenance of the assigned vehicle by checking oil, water, battery, brakes, tires, etc.; performing minor repairs and arranging for major repairs; and ensuring that the vehicle is kept clean.
Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
Ensures that immediate steps as required by rules and regulations are taken in case of involvement in an accident.
Provides administrative, logistical and procurement support:
Timely processing of incoming and outgoing mail and documentation; maintenance of the corresponding register and distribution as appropriate;
Support to organization of and logistical preparation for field trips, visiting missions, meetings, conferences, workshops, retreats; preparation of logistics arrangements, including circulation of the documentation to be reviewed;
Receipt of shipments, customs clearance arrangements, preparation of documents for shipments (received/sent), arrangements for shipments. Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance;
Arrangement of travel and hotel reservations, preparation of travel authorizations.
Education/Experience/Language requirements
a. Education
Completion of secondary school or equivalent; A valid civilian driver’s license is mandatory.
Advanced Safe Driver Training - Armored Vehicle - Certificate is an advantage.
Emergency Trauma Bag Training (ETB), Individual First Aid Kit Training (IFAK) are an advantage.
b. Experience
Three years of work experience as a driver; safe driving record.
Experience as a driver with the UN, NGO or international organization is desired.
Knowledge of driving rules and regulations and skills in minor vehicle repairs.
Experience using excel and online systems to record travels and car utilization.
c. Key Competencies
UNOPS Core Values/Competencies
Integrity
Professionalism
Respect for Diversity
Communications skills
Teamwork skills
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